Fleet Administrator

SUMMARY:
Our client operates in the Environmental Services and Hazardous Waste Management industry.
They specialize in emergency spill response, hazardous waste management, industrial cleaning, contaminated land rehabilitation, and decontamination services for industrial and commercial clients

POSITION INFO:
Purpose of the Role:
Detail-oriented and proactive Fleet Administrator to oversee and manage all aspects of our coastal fleet.
This role is to ensuring operational efficiency, cost control, and compliance across our fleet operations.
The ideal candidate will have strong administrative skills, a problem-solving mindset, and the ability to thrive in a high-pressure environment.


Role: Fleet Administrator
Location: Durban
Industry: Emergency spill response, industrial cleaning, bioremediation, and hazardous waste management services in South Africa.

Desired Experience & Qualification

• Senior Certificate (Matric)
• Proven experience in Fleet Management Control
• Solid understanding of insurance processes
• Ability to work under pressure and meet deadlines
• Strong communication and analytical skills
• Reliable personal transport
• Immediate availability is a strong advantage
• Clear criminal record

• Monitor and maintain Coastal vehicle maintenance schedules and records.
• Track vehicle and equipment locations across all regions.
• Manage and update the asset register for vehicles and related equipment.
• Compile monthly fuel expenditure reports for management.
• Schedule and coordinate vehicle maintenance, repairs, and breakdown responses.
• Source quotations for repairs and maintenance.
• Maintain comprehensive vehicle maintenance files.
• Coordinate tracking and radio fitment for new and existing vehicles.
• Manage insurance claims and accident repairs.
• Ensure timely vehicle licensing renewals.
• Maintain and manage budget schedules for each vehicle.
• Update driver/operator records and service schedules.
• Monitor vehicle usage, speeding, and fuel anomalies.
• Liaise with operations on daily vehicle availability and location.
• Handle daily fleet-related administrative tasks
• Review overnight vehicle movement reports.
• Ensure compliance with scheduled maintenance.
• Book vehicles for service and update records.
• Follow up on repairs and licensing documentation