Fleet Controller

SUMMARY:
We are seeking an experienced Fleet Controller to join a leading logistics company in Empangeni. The ideal candidate will possess strong administrative skills, exceptional control abilities, effective time management, and proficient scheduling qualities.

POSITION INFO:
Key tasks and responsibilities:

• Preparing drivers paperwork with stops, load release etc.
• Overseeing and managing all drivers and assistants
• General fleet management
• Briefing of drivers
• Scanning in drivers paperwork to the de briefing hub every morning.
• Vehicle monitoring and checking for suspicious stops
• Tracker and trip sheet analysis
• Maintain driver discipline
• Maintain truck turnaround time
• Capture all drivers log sheets with overtime and night-outs
• Keep record of all inhouse training and arrange for days for in-house training
• Issuing of warnings
• Preparing of cases for hearings
• Assist with filling up trucks to get urgent orders out.
• Assist with getting rid of preloads and checking in with customers if they are satisfied or if they need product
• Processing of drivers leave and managing fleet to ensure there are enough drivers to trucks
• Assist with planning and scheduling
• Managing drivers’ hours worked
• Liaising with gantries on renewing safeloads and driver inductions
• Accident investigations
• Communicate with customers late deliveries.
• Daily speeding and tracking reports
• Ensuring that drivers and customers calls are answered in a timeous manner-after hours included
• Assist with HSSE
• Spot checks (HSE)
• Near miss (HSE)
• PPE Issue
• Updating files (hard and soft copy)
• PPE
• Loading of trucks (safeloads, Hazchem’s, DGP and medicals. So, they can update on their side)
• Maintaining of driver files
• Maintaining of medicals Hazchem’s and DGP
• Capturing all incidents and accidents on (QM)
• Ensure toolbox talks are done on a weekly Basis
• KPA on a monthly basis
• Harbour permits (yearly)
• Fire permits (yearly)
• Liaising with the mechanics on trucks that need to be serviced and breakdowns and planning to get defects sorted out
• Alternating standby
• Retrieve footage
• Communication with Tracker and Truck assist

• Matric
• Diploma in logistics
• Ability to work under pressure to meet deadlines
• Advanced knowledge of all Microsoft Office applications (Word / Excel / PowerPoint), in particular Excel
• Must be computer literate
• Excellent communication skills
• Must be able to think on your feet
• Goal-driven
• Team-player
• Able to work and thrive under pressure
• To go the extra mile