Fleet Controller - Truck Rental - Bloemfontein

SUMMARY:
Fleet Controller - Truck Rental - Bloemfontein

POSITION INFO:

Fleet Controller – Truck Rental - Bloemfontein

Overview of Role: The purpose of this position is to ensure that the fleet is maintained in line with Company policies and the Road Traffic Legislation. The fleet must be serviceable and available on demand for operational requirements.

Hours of work : 07h00 – 17h00 | Overtime as per operational requirements

Minimum Requirements:

• Grade 12 | Code 10 driver’s licence.
• 2–3 years’ experience in truck rental and administration.

Skills:

• Administrative procedures and form completion.
• Hazard identification and resolution | Microsoft Office proficiency.
• Planning and organisational skills | Customer service management.
• Report writing and document handling | Decision-making.
• Company SOPs | Fleet management practices | Vehicle inspection processes.
• Report writing | Customer service standards | ISO 9001 processes.

Key Responsibilities:

• Fleet Management
• Maintain electronic databases of KM, registration, daily inspections, and maintenance.
• Schedule and book services with the workshop.
• Forecast and plan fleet availability to meet operational needs.
• Manage accidents documentation and liaise with internal insurance.
• Oversee vehicle licensing, tags, and renewals.
• Ensure compliance with Road Traffic Acts and regulations.
• Monitor and reconcile fuel consumption and Fuel Card expenses.
• Implement operational standards and best practices.
• Manage R&M costs, validate job cards, and ensure correct pricing.
• Conduct accident investigation meetings with drivers.
• Manage abuse cost recovery.
• Conduct vehicle in/out inspections and maintain inspection books.
• Stand in for site supervisors when required.
• Manage wash bay inspections and stock.
• Handle breakdowns (including standby after hours).
• Inspect bowzers and manage diesel receiving.
• Maintenance | Maintain vehicles in roadworthy condition.
• Minimize downtime through strict service scheduling.
• Negotiate repair schedules with workshops and panel shops.
• Maximize vehicle availability to operations.
• Reports & Record Keeping | Weekly kilometres update.
• Maintain vehicle/trailer asset register.
• Prepare reports: fuel consumption, fleet utilisation, availability, inspections, maintenance, driver training, driver assessments, PDP/licensing, COF, weekly costs, H&S inspections.
• Maintain Vehicle Key Register | Check daily debriefs.
• Driver Management | Monitor and manage driver behaviour.
• Report poor driving practices that impact fleet costs.
• Update driver scorecards (speeding, braking, erratic driving).

Additional Duties:

• Perform duties beyond the listed tasks as instructed by management.
• Assist in different departments/shifts if required.
• Support Truck Rental & Express operations when needed.
• Stand in for supervisors during leave or absence.
• Carry out additional tasks aligned with organizational objectives.

Salary offer: Negotiable