Fleet Manager

SUMMARY:
Join a specialist secure-transport and shuttle provider for high profile clients where every maintenance decision and dispatch-ready vehicle can directly impact safety, timing, and trust.

POSITION INFO:
Key Responsibilities

Fleet Operations & Control

• Manage vehicle check-in / check-out processes (strict control, accurate records).
• Ensure vehicles and bikes are deployment-ready daily (clean, safe, compliant, operational).
• Conduct and document regular vehicle inspections and condition reports.
• Monitor and manage vehicle allocations to ensure maximum operational availability.

• Own the service schedule across all vehicles (24) and motorcycles (6).
• Coordinate maintenance bookings, follow-ups, and quality checks with service providers.
• Plan ahead for tyres, parts, and consumables to prevent downtime.
• Track and escalate recurring faults, and implement preventative maintenance actions.

• Maintain accurate records: inspection sheets, service history, tyre logs, repair notes, and compliance documents.
• Produce basic weekly/monthly fleet status reporting (availability, downtime, upcoming services, risk items).
• Keep systems and paperwork audit-ready at all times.

• Set clear standards and enforce rules with drivers/operators.
• Handle difficult conversations professionally (non-negotiables, compliance, accountability).
• Work closely with operations/security teams to support high-pressure deployments.

• Insurance administration (claims, liaison, etc.)
• Refuelling management
  (Fleet Manager still monitors vehicle condition and escalates issues, but doesn’t own these functions.)

• Proven experience in fleet coordination/ management (preferably in security, logistics, transport, or high-compliance environments).
• Strong working knowledge of vehicle maintenance fundamentals (incl. tyres, wear-and-tear, service intervals).
• Experience managing a mixed fleet (cars + motorcycles is a strong advantage).
• Strong planning and organisational ability (you live by checklists and schedules).
• Confident communicator who can enforce standards and drive accountability.
• Competent admin skills (Excel/Google Sheets and/or fleet tracking systems).

• Criminal background checks
• Additional vetting / risk screening as required by clients or contracts