Functions and Events Coordinator

SUMMARY:
To monitor and control provisional and confirmed function & conference bookings and ensure that no double bookings occur. To up-date function sheet and advise all departments once confirmation of the function is received. Oversee all aspects of event planning and management, including internal and external events, with experience planning exhibitions and large business-to-business events.
 
Minimum Experience and Qualification Required:
 

• 3 – 5 years’ experience as a Functions and Events Coordinator is required, experience in a 5-star hotel restaurant or similar environment will be advantageous
• Previous leadership role
• Excellent communication skills with high level of English proficiency
• Good numeracy skills
• Ability to plan in advance and to train and develop a team

• Must be motivated, enthusiastic, and energetic - a team player, with a positive attitude
• Must be willing to work shifts

• Must be able to work under pressure and multitask
• Own transport preferable

POSITION INFO:
Key Performance Objectives:

• Creating event proposals which fit client requirements and presenting proposals by deadline
• Maintaining a working relationship with vendors
• Delegating event planning tasks to other staff members where necessary
• Demonstrating to clients strong knowledge of venues and vendor offerings and taking clients onsite inspections of venue options
• Coordinating events on the day
• Issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports
• Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organising vendors
• Communicating with marketing team to create effective advertisements for each venue, and when necessary crafting marketing materials such as print and Internet advertisements for individual events
• Creating sales opportunities for future events during client liaisons and during events, including possessing a strong working knowledge of the company to further these sales opportunities