Functions and Events Coordinator

Recruiter:

Bright Search Recruitment (Pty) Ltd

Job Ref:

JHB001957/SJ

Date posted:

Tuesday, August 26, 2025

Location:

Cape Town, South Africa

SUMMARY:
Role Purpose
The Functions and Events Coordinator will be responsible for overseeing all aspects of event planning and management, including conferences, functions, exhibitions, and business-to-business events. This includes monitoring and controlling provisional and confirmed bookings, ensuring no double bookings occur, updating function sheets, and advising all relevant departments upon confirmation.

Minimum Experience & Qualifications Required

3 – 5 years’ experience as a Functions and Events Coordinator (5-star hotel, restaurant, or similar environment advantageous)
Previous leadership/supervisory experience
Excellent communication skills with strong English proficiency
Good numeracy and financial reporting skills
Strong planning, organisational, and team training abilities
Motivated, enthusiastic, energetic, and a team player with a positive attitude
Ability to multitask and work well under pressure
Willingness to work shifts and weekends as required
Own reliable transport

POSITION INFO:

Key Performance Objectives

Manage provisional and confirmed bookings, ensuring accurate scheduling and no double bookings
Create detailed event proposals aligned with client requirements, presenting proposals within set deadlines
Maintain strong relationships with vendors and negotiate contracts where necessary
Delegate event planning tasks to team members effectively
Demonstrate in-depth knowledge of venues and vendor offerings, conducting onsite inspections with clients
Coordinate all aspects of events on the day, ensuring smooth execution
Manage financial processes including issuing invoices, collecting payments, and producing clear financial reports
Oversee setup, vendor coordination, staff communication, and guest relations during events
Collaborate with the marketing team to create advertisements and promotional material for events
Identify and create sales opportunities during client engagements and events, with strong knowledge of company offerings to support upselling

Similar jobs you might be interested in:

Executive Personal Assistant
Location: Cape Town
Salary:
#SHIFTINTOHIGHCAREER by joining a Manufacturing Company that seeks the expertise of an Executive Personal Assistant
5 days ago

Functions and Events Coordinator
Location: Cape Town
Salary:
Role PurposeThe Functions and events Coordinator will be responsible for overseeing all aspects of event planning and management, including conferences, functions, exhibitions, and business-to-business events. This includes monitoring and controlling provisional and confirmed bookings, ensuring no double bookings occur, updating function sheets, and advising all relevant departments upon confirmat...
8 days ago

Functions and Events Coordinator
Location: Cape Town
Salary:
To monitor and control provisional and confirmed function & conference bookings and ensure that no double bookings occur. To up-date function sheet and advise all departments once confirmation of the function is received. Oversee all aspects of event planning and management, including internal and external events, with experience planning exhibitions and large business-to-business events. ...
8 days ago

Meetings & Events Manager
Location: Bantry Bay
Salary: Market related
Leads events team, ensuring service excellence, guest satisfaction, and profitable operations.
16 days ago

Group Corporate Sales Manager
Location: Gardens
Salary: Monthly
Hotel Group with Head Offices in Gardens, Cape Town is looking for a Group Corporate Sales Manager focused on building and maintaining relationships with corporate clients to secure their business for a hotel group. You will be responsible for developing and executing sales strategies to attract corporate clients for events, meetings and long-term business travel. This involves neg...
20 days ago

Events Assistant
Location: Cape Town
Salary:
We are seeking a highly organized and enthusiastic events Assistant to support the planning, coordination, and execution of events from start to finish. The ideal candidate is detail-oriented, proactive, and thrives in fast-paced environments. Working closely with the events team, vendors, and clients, the events Assistant will help ensure each event runs smoothly and delivers an exceptional exper...
26 days ago

Personal Assistant to CEO
Location: Ottery
Salary:
Our client in Ottery, Cape Town is seeking a highly skilled Personal Assistant to support their CEO. The ideal candidate will have a minimum of 5 years' experience as an assistant at the Director level, preferably within a medium-sized manufacturing environment. A Grade 12 qualification is essential, with a tertiary qualification being a minimum requirement and a postgraduate degree preferred. The...
5 days ago

Sponsorship & Exhibition Manager
Location: Cape Town
Salary:
Paragon Africa is looking for a Sponsorship & Exhibition Manager to join their team!!!
22 days ago

Events Coordinator - Paarl
Location: Paarl
Salary:
We are an energetic and fast-paced wedding and events management company that has been in the industry for over 30 years. We are seeking a proactive and skilled events Coordinator to join their growing team.You will oversee the planning, coordination, and execution of events from concept to completion. This role requires someone with a creative âcan-doâ mindset, a strong foundation in event ma...
7 days ago

Events Coordinator \for leading Luxury Brand
Location: Western Cape
Salary: Market related
event Coordinator
Today