Girl Friday / Office Assistant – Construction Industry Krugersdorp, Gauteng

SUMMARY:
Girl Friday / Office Assistant – Construction Industry
Krugersdorp, Gauteng

POSITION INFO:
Job Summary:
We are seeking a proactive, organised, and professional Girl Friday to provide high-quality administrative and clerical support to our client within their construction office based in Krugersdorp. The successful candidate will serve as a central point of contact, supporting site managers, engineers, and subcontractors in the coordination of daily operations.

Key Responsibilities:
· Reception & Telephone Handling
· Greet visitors professionally, answer and route incoming calls, and handle general inquiries with excellent phone etiquette.

General Administrative Support
· Perform typing, filing, scanning, photocopying, and data entry of all project documentation including reports, correspondence, and internal records.
· Scheduling & Coordination
· Manage diaries, schedule meetings, make travel arrangements, and assist with boardroom bookings and site team calendars.

Project & Supplier Liaison Support
· Assist with preparing and tracking quotations, invoices, and purchase orders. Coordinate communication with subcontractors, suppliers, and service providers.

Office Supplies & Inventory Control
· Monitor stock levels of office supplies, stationery, PPE, and consumables. Place orders as needed to ensure uninterrupted workflow.

Fleet / Site Vehicle Administration (if applicable)
· Maintain service schedules, manage checklists, update logbooks, and assist with reporting related to site or fleet vehicles.

Mail & Courier Handling
· Sort and distribute incoming mail and packages. Prepare outgoing shipments and manage courier documentation efficiently.

Ad Hoc Support & Task Coordination
· Handle various office support duties including errands, event setup, reporting, and logistics support for on-site or off-site activities

Qualifications & Skills:
Education:
· Matric (Grade 12) is required. A diploma in Office Administration or a related field is advantageous.
Experience:
· 1–4 years in a similar administrative, receptionist, or secretarial role. Experience in construction or technical industries is a strong advantage.
Computer Literacy:
· Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable working with digital filing and data systems.
· Communication & Interpersonal Skills:
· Professional verbal and written communication. Ability to work with diverse teams, clients, and external contractors.
· Organisational Skills:
· Strong multitasking abilities, attention to detail, and capability to manage priorities in a fast-paced environment.
· Driver’s Licence & Transport:
· Own reliable transport and a valid driver’s licence are advantageous for errands, deliveries, or fleet coordination duties.