Golf Administrator

SUMMARY:
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POSITION INFO:

The Golf Admin position does not require prior golf admin experience, will require an organised and competent administrator.

Specific responsibilities include but are not limited to the following:

1. General Manager

• report to and interact with the General manager daily. Assist in getting various issues addressed and resolved as requested by GM.

2. Reception

• Answer telephone and interact with callers when reception area busy or unattended.
• Dealing with members and visitors when reception area is busy or unattended.

3. Golf Bookings

• Time sheet control and planning. Manage tee time bookings efficiently ensuring accuracy and timely communication with members and visitors.
• Emailing relevant time sheets.
• Work together with relevant personnel e.g. Golf Committee, Captains regarding fixture planning.
• Manage all aspects of group bookings.
• Work together with Ass. GM to manage all aspects of Corporate Golf days.

4. General Administration

• While not mandatory, experience with the Clubmaster system and a basic understanding of golf terminology and operations would be advantageous.
• Clock card control and management.
• Assist with membership inquiries, applications, and renewals.
• New member management and control.
• Management and control of annual membership subscription invoicing.
• Management and control of the monthly debit order membership subscription invoicing.
• Management of existing member data base as well as any outstanding payments.
• Communicate effectively with members, visitors, and staff in person and through written correspondence.
• Coordinate with other departments including golf operations, food and beverage and events to ensure seamless delivery.
• Management of stationery and office supply and relevant ordering.
• Bank statement reconciliation of funds due and relevant member payments.
• Collection of monies from the Pro Shop, counting and reconciliation.
• Management of petty cash and relevant payments when required.
• Compiling weekly / monthly sales and revenue reports.
• Management and control of the existing trophies.
• Assist with administrative work relating to the various league teams.
• Assist with the management and control of the both men’s and ladies Club Championships.
• Golf related administrative functions not mentioned above which may from time to time be assigned by management and the board.

5. Hours of Work

• Normal working hours of 45 hours per week will be made up as follows:

Mondays, Wednesdays, Thursdays and Fridays – 8.00am to 5.00pm

Tuesdays – 8.00am to 12.00pm

Saturdays – 8.00am to 1.00pm

 

• Overtime work may be required at times and will be compensated via time off in lieu of hours worked.

 

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