Group Administrative and Marketing Support Coordinator- PTA

Recruiter:

African Recruitment and Training

Job Ref:

ART58

Date posted:

Wednesday, September 3, 2025

Location:

Pretoria, South Africa

Salary:

To be discussed at Interview stage

SUMMARY:
Provide administrative and operational support Our Client. Focusing on the sourcing, ordering, and management of marketing materials, coordination of stock levels, and assistance with special projects such as influencer and PR product packaging.

POSITION INFO:

Provide administrative and operational support Our Client. Focusing on the sourcing, ordering, and management of marketing materials, coordination of stock levels, and assistance with special projects such as influencer and PR product packaging. The position will also support the Educational Manager with the preparation of training materials, in-house printing and laminating, and provide hands-on support for ad hoc tasks that keep the team running smoothly.

Marketing Material Sourcing and Ordering
Source and order marketing materials, brochures, and co-op materials.
Request and manage quotes for printing (flyers, posters, brochures, etc.).
Ensure timely delivery and quality of all ordered materials.
Printing and Document Support
Assist the Educational Manager with the printing, binding, and preparation of educational material for training.
Handle small-scale printing and laminating in the office as needed.
Support the group with in-house documents and training packs.
Stock and Supplies Management
Conduct monthly stock takes of marketing stock.
Monitor low stock levels and report to the Brand Manager.
Maintain organised records of marketing collateral and promotional stock.
Support the team with organising and sourcing general supplies.
Financial Administration
Complete monthly company credit card reconciliations accurately and on time.
Assist with maintaining records of all marketing-related expenses.
Hands-On Project Support
Assist with packaging and coordinating the distribution of new products for influencers, PR campaigns, and promotional activities.
Handle physical tasks such as cutting, pasting, prepping sticker sheets, or preparing other materials.
Support marketing campaigns with ad hoc administrative tasks as required.

Requirements:

Matric
Proven experience in an administrative or support role (marketing or operations experience advantageous).
Strong organisational and multitasking abilities, with excellent attention to detail and accuracy
Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
Ability to work independently and manage deadlines.
Strong communication and coordination skills.

Attributes

Proactive and resourceful problem-solver.
Flexible and adaptable to handle ad hoc tasks.
Hands-on, with a willingness to assist wherever needed.
Team player with a collaborative mindset.

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