Group Administrative and Marketing Support Coordinator- PTA

SUMMARY:
Provide administrative and operational support Our Client. Focusing on the sourcing, ordering, and management of marketing materials, coordination of stock levels, and assistance with special projects such as influencer and PR product packaging.

POSITION INFO:

• Marketing Material Sourcing and Ordering

• Source and order marketing materials, brochures, and co-op materials.
• Request and manage quotes for printing (flyers, posters, brochures, etc.).
• Ensure timely delivery and quality of all ordered materials.
• Printing and Document Support
• Assist the Educational Manager with the printing, binding, and preparation of educational material for training.
• Handle small-scale printing and laminating in the office as needed.
• Support the group with in-house documents and training packs.
• Stock and Supplies Management
• Conduct monthly stock takes of marketing stock.
• Monitor low stock levels and report to the Brand Manager.
• Maintain organised records of marketing collateral and promotional stock.
• Support the team with organising and sourcing general supplies.
• Financial Administration
• Complete monthly company credit card reconciliations accurately and on time.
• Assist with maintaining records of all marketing-related expenses.
• Hands-On Project Support
• Assist with packaging and coordinating the distribution of new products for influencers, PR campaigns, and promotional activities.
• Handle physical tasks such as cutting, pasting, prepping sticker sheets, or preparing other materials.
• Support marketing campaigns with ad hoc administrative tasks as required.

Requirements:

• Matric
• Proven experience in an administrative or support role (marketing or operations experience advantageous).
• Strong organisational and multitasking abilities, with excellent attention to detail and accuracy
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Ability to work independently and manage deadlines.
• Strong communication and coordination skills.

Attributes

• Proactive and resourceful problem-solver.
• Flexible and adaptable to handle ad hoc tasks.
• Hands-on, with a willingness to assist wherever needed.
• Team player with a collaborative mindset.