Group HR Manager

SUMMARY:
-

POSITION INFO:
Key Responsibilities Write and post job ads Pre-screen candidates Administer skill sets Create competency-based interview questionnaires Interview applicants Discuss benefits and compensation Conducting reference checks Prepare employment contract, offer letters, and onboarding documentation maintain accurate employee records and HR files Monitor probation periods and conduct probation reviews Create and manage “settle-in” interviews and create processes for improvement Manage all apprentice life cycle Apply for apprentice trade test dates with College and MERseta Skills Matrix for all staff employed at the group Training needs analysis Plan and manage workers skills development for both short term and long-term needs Submit annual WSP\/ATR Apply for discretionary and mandatory grants Implementation of individual development plans In-house training for staff Manage training budget Industrial relations training for managers Manage employment equity meetings\/forums Draft employment equity policies Recruit within EE guidelines Submission of annual EE Assess and create an overall better company culture to boost company performance Strategies to ensure the staff employed are aligned with the company mission, values and vision of the company Succession planning Talent management\/staff retention strategies Manage employee-employer communication Ensure processes run smoothly Process and management company benefits (medical aid, provident fund) Ensure that EE recruitment is done to ensure better status or maintaining current statuses Design and implement IR strategies while trying to engage employees Key point of contact for unions in order to resolve issues Providing expert advice to managers on next steps according to the disciplinary code Provide managers with training on issuing warnings, initiating a disciplinary hearing, etc. Dealing with and resolving grievances in terms of the law Chair disciplinary hearings Represent the company at the DRC\/CCMA (up to arbitration) Conflict management Ensuring consistency within the company Manage performance and ensure staff are put onto performance improvement plans when the need arises Provide counselling Ensure training of health and Safety, First Aid, etc. Manage frequent fire drills Compliance with department of labour and COIDA Prepare for Department of Labour Inspections Ensure staff uniform and PPE is ordered according to bargaining council deadlines Issue acceptance of resignation letters Conduct exit interviews Terminate employee on necessary platforms Provide reference letters Provide termination documents (UI.19, salary schedule, final payslip, certificate of service, etc.) Oversee the end-to-end payroll function to ensure accurate and timely processing of all payrolls. Supervise and provide guidance to the payroll team, ensuring payroll procedures and deadlines are consistently met. Review and approve payroll input, calculations, statutory deductions, allowances, overtime, leave, and final payments before payroll is processed. Conduct final payroll verification and sign off the payroll prior to processing salary payments. Authorise the loading and release of salary payments through the banking system in accordance with company approval processes. Ensure payroll complies with all applicable South African legislation, including PAYE, UIF, SDL, pension\/provident fund, bargaining council requirements, and other statutory obligations. Monitor payroll controls to minimise errors, prevent fraud, and maintain confidentiality of employee information. Ensure accurate reconciliation of payroll reports and statutory deductions before submission to Finance and relevant authorities. Resolve complex payroll queries and provide support to management and employees on payroll-related matters. Ensure payroll records are maintained accurately and are audit-ready. Liaise with Accountant Review payroll policies and procedures and implement improvements to enhance efficiency, accuracy, and compliance. Ensure all payroll processes comply with internal company policies and legislative requirements and that payroll audits are completed successfully Drafting policies and procedures\/Disciplinary code Prepare skills assessments and competency frameworks Create job grading Create and maintain job descriptions and job advertisements Processing of all COIDA, sending medical reports and uploading documents Ensure COIDA submission, forecast and payments are done annually