HR & Payroll Administrator

• Matric
• Diploma in HR or Equivalent (advantageous)
• Minimum of 3 years’ experience of processing payroll
• Systems – Payspace and SAGE VIP Premier

Key Responsibilities of HR Admin

1. Reporting & Documentation:

o Prepare and submit HR reports to HR Manager.

o Submit a list of new employees to the Marketing Manager and Learning & Development Manager.

o Submit a list of terminated employees to IT.

o Extract requested documents for internal audits.

2. Employee Support & ESS Management:

o Assist employees with ESS (Payspace) registration and profile management.

o Create mock payslips for employee review.

o Provide branches with salary history for UIF documentation and assist with completing UIF documentation.

3. Personnel Records & Compliance:

o Organize and maintain personnel records (both electronic and hard copy).

o Complete UIF documentation for Head Office staff.

o Consolidate IR input from branches and update the Master IR Disciplinary Tracking document.

4. Onboarding & Requisition Management:

o Submit Head Office Staff Requisitions, EAAs, and Employee Adjustments via the onboarding app.

o Assist with updating job descriptions.

o Provide administrative support in updating company policies.

5. HR Administration Support:

o Issue employee numbers and manage (de)activation of PMN for employees.

o Assist the HR Manager with new starter notices, access forms (Alex Forbes), and long service lists for

certificates.

o Compile documents for B-BBEE audits and support transformation officers.

o Capture employee surveys

6. Compliance & Background Checks:

o Conduct criminal, credit, and qualification checks for Head Office and selected branches.

7. General Administration:

o Handle various general HR administrative duties as needed.

8. Learnership Payroll:

o Receive payroll input from branches & process learnership payroll & send to branches to confirm that

o Onboarding and terminating learners on payroll

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