HR & Payroll Administrator

SUMMARY:
Our clients based in the Durban South area. Are seeking an experienced HR & Payroll Administrator to join their team
 
Job Title: HR and Payroll Administrator
Department: Human Resources
Reports To: HR Manager / Finance Manager
 
Job Purpose
To administer and process payroll and HR functions with a high degree of accuracy and compliance, specifically within a manufacturing environment governed by MIBCO requirements. The role requires strong expertise in SAGE 300 People and meticulous attention to detail to ensure error-free payroll processing and compliance with statutory and bargaining council regulations.
Key Responsibilities

1. Payroll Administration (Core Focus)

• Process end-to-end payroll on SAGE 300 People with a high level of accuracy
• Ensure compliance with MIBCO Main Agreement, including wages, overtime, shift allowances, and leave provisions
• Accurately capture and process all payroll inputs (timesheets, leave, deductions, allowances)
• Reconcile payroll prior to submission to ensure zero or minimal errors
• Administer statutory deductions (PAYE, UIF, SDL) and ensure compliance with SARS requirements
• Process terminations, final payments, and leave payouts in line with legislation and MIBCO provisions
• Generate and validate payroll reports for finance and management

1. HR Administration

• Maintain accurate and up-to-date employee records on HR and payroll systems
• Administer onboarding and offboarding processes, ensuring all documentation is complete
• Draft employment contracts and HR-related correspondence
• Monitor attendance, absenteeism, and leave records in line with MIBCO requirements
• Support disciplinary and performance management processes

1. Benefits and Bargaining Council Administration

• Administer employee benefits (e.g. provident fund, medical aid, MIBCO-related contributions)
• Ensure accurate calculation and submission of bargaining council levies and contributions
• Liaise with external stakeholders (e.g. MIBCO, benefit providers) where required

POSITION INFO:
Compliance and Reporting Ensure full compliance with MIBCO Main Agreement , BCEA, LRA, and other applicable legislation Prepare and submit all required statutory and council reports Assist with internal and external audits, ensuring all records are accurate and audit-ready Maintain strict confidentiality of payroll and HR information Employee Support Resolve payroll and HR queries efficiently and accurately Provide clear explanations of payslips, deductions, and leave balances Maintain a professional and service-oriented approach Minimum Requirements Qualifications Diploma or Degree in Human Resources, Payroll, or related field Experience (Essential) Minimum 3-5 years' experience in payroll and HR administration Proven experience working with SAGE 300 People Strong working knowledge and practical application of MIBCO Main Agreement Experience (Advantageous) Experience in a manufacturing or engineering environment Exposure to weekly wages, shift work, and complex payroll structures Knowledge In-depth knowledge of South African payroll legislation (SARS, UIF, SDL) Sound understanding of labour legislation (BCEA, LRA) Practical experience with bargaining council compliance and submissions Skills and Competencies (Critical) Exceptional attention to detail and accuracy (non-negotiable) Strong numerical and reconciliation skills Ability to work under pressure, especially during payroll cycles High level of integrity and confidentiality Strong organisational and time management skills Advanced proficiency in SAGE 300 People and Microsoft Excel Good communication and problem-solving skills Key Performance Indicators (KPIs) Payroll accuracy (minimal to zero errors) Compliance with MIBCO and statutory requirements Timeliness of payroll processing and submissions Accuracy of employee records and reports Audit outcomes (no significant findings) Efficiency in resolving employee queries Working Conditions Office-based in a manufacturing environment May require extended hours during payroll processing periods High-pressure deadlines aligned to payroll cycles We are committed to locating the ideal job for you, so we kindly advise against paying for this service. There are no costs associated with securing employment with us.