HR Administrator

SUMMARY:
Hospitality business based in Capital Park, Pretoria is looking for a HR Administrator to provide administrative support across various human resources functions including recruitment, onboarding, employee benefits, training coordination, document management and system updates.
 
This role ensures smooth human resources operations and compliance with internal policies.

POSITION INFO:
Duties:

Recruitment and selection:

Advertise vacancies on LinkedIn and other internal and external platforms.
Screen CV’s and shortlist candidates based on minimum requirements.
Schedule interview with the relevant HOD and HR Manager.
Regret unsuccessful applicants.
Maintain recruitment records.

Onboarding and induction:

Liaise with line management to prepare, order and organise workstations, equipment, stationery and log-in credentials for new hires.
Announce new employees to the teams.
Introduce new employees to key stakeholders.
Conduct site tours and safety inductions.
Ensure completion of all onboarding and relevant new hire documentation.
Assist to order uniform and issue name badges.

Employee benefit administration:

Enrol new employees in medical and provident fund schemes.
Handle amendments, such as dependent changes and corrections.
Terminations from the medical and provident find schemes.

Training administration and coordination:

In collaboration with the Operations Manager and Operations Administrator, book training sessions and coordinate with training providers. Reserve training venues and manage training logistics.
Administer training records and update catering spreadsheets.
Collect and update portfolios of evidence for assessments.

Staff travel:

Book flights, accommodation, transfers, etc. for employees who travel.
Arrange after hours staff transport.
Manage employee passports and visa applications.

Human resources systems:

Load new employee on Jarrison and activate their fingerprints.
Terminate employees on Jarrison.
Update employee details on MySHEQ as relevant.
Conduct regular file audits and ensure all employee documentation is uploaded to Payspace and removed from MySHEQ DMS (Must be copied over).
Overall, ESS (Employee self-service) support to employees.

General and Administration:

Maintain accurate and complete employee records.
Order name badges for all staff.
Injury on duty support to the health and safety manager and management team on required and outstanding documentation.
Handle acknowledgement of debt forms for employees.
Do petty-cash follow-ups once approved.
Allocate pigeon-holes.
Annual archiving.
Support the HR Manager(s) with ad-hoc functions and projects.
Work related typing, printing, copying, scanning and emailing.
Making and receiving phone calls.
Filing.
Keep up to date with any legislative and/or other requirements that will impact on this position and the organisation as a whole.
Any other reasonable tasks as requested from time to time.

Requirements:

Matric / Grade 12 or equivalent.
Degree or diploma in human resources or similar qualification in related field.
Minimum of three (3) to five (5) years’ experience in human resources administration.
Strong knowledge of South African labour laws and human resources best practices.
Advanced Microsoft Office knowledge and skills (Outlook, Word, Excel, Teams, OneDrive).
Proficiency in HR and other systems (Payspace, Jarrison, mySHEQ, Sage, Microsoft Office).
Excellent team collaboration and interpersonal skills.
Strong organisational, time-management and multi-tasking skills.
Strong verbal and written communication skills.
High level of integrity and confidentiality.
Attention to detail with a high level of accuracy.
Strong problem-solving skill.
Ability to take initiative in line with mandated authority.
Assertive.
Clear criminal and credit record.