HR Administrator

SUMMARY:
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POSITION INFO:

Position Summary

The HR Admin & Payroll employee will be responsible for supporting the HR department with administrative functions, maintaining accurate employee records, coordinating HR processes, and managing end-to-end payroll activities. This role ensures compliance with company policies, labour laws, and payroll regulations while providing a high standard of employee service.

Key Roles & Responsibilities1. HR Administration

• Maintain and update employee records (contracts, personal details, leave, disciplinary actions, etc.).
• Assist with onboarding of new employees, including contracts, induction, and systems setup.
• Prepare HR-related correspondence such as confirmation letters, disciplinary notices, and HR reports.
• Manage employee files (physical and digital) ensuring confidentiality and compliance with data protection laws.
• Support recruitment processes (posting vacancies, scheduling interviews, reference checks).
• Track and update employee leave, absenteeism, and overtime records.
• Support performance management administration (probation reviews, performance appraisals, KPI tracking).
• Assist with employee engagement initiatives and communication.

2. Payroll Management

• Administer monthly payroll accurately and on time for all employees.
• Capture and verify inputs (new joiners, terminations, salary adjustments, overtime, bonuses, deductions, leave).
• Ensure compliance with statutory requirements (PAYE, UIF, SDL, pension/provident fund contributions).
• Reconcile payroll before submission and resolve discrepancies promptly.
• Distribute payslips and maintain confidentiality of payroll data.
• Prepare payroll reports for management and finance (salaries, overtime, headcount, cost reports).
• Liaise with finance to ensure payroll journals and reconciliations are accurate.
• Handle payroll queries from employees with professionalism and discretion.

3. Compliance & Reporting

• Ensure compliance with South African labour laws and regulations (BCEA, LRA, OHSA, etc.).
• Maintain awareness of legislative changes that impact HR and payroll processes.
• Assist with internal and external HR/payroll audits.
• Support submission of statutory reports (EEA, WCA, SARS-related filings)

4. Employee Support & Communication

• Act as a point of contact for employee HR and payroll queries.
• Provide guidance to employees on HR policies, benefits, and payroll matters.
• Escalate complex issues to the HR Manager when necessary