HR Administrator

Recruiter:

Merand Corbett & Associates

Job Ref:

CPT000943/CW

Date posted:

Friday, November 25, 2022

Location:

Stellenbosch, South Africa

JOB SUMMARY:
Perform a variety of administrative tasks with a dedicated focus on delivering and maintaining administrative effectiveness to the HR Department, Head of Human Resources and the employees.

JOB DESCRIPTION:

Minimum 5 years’ relevant experience in a similar role.

Work closely and in partnership with the HR team to provide effective administrative processes, always adhering to good governance.
Confidently interact with staff and management in order to promptly respond to HR related enquiries or requests
Maintain efficient data/filing systems including both hard and digital copies of HR records according to the prescribed record management procedures.
Responsible for recruitment related activities such as, advertising, setting-up interviews, completing reference checks, assessment centres, feedback to successful/unsuccessful candidates etc.
Coordinate the induction process and assist with preparing appointment documentation, HR check in sessions etc. for new employees.
Maintain the integrity of identified HR systems and processes including the Skills Development module, My Contribution platform, User Access Management (UAM) system, etc.
Collate information for reports and presentations for internal communications.
Schedule meetings, maintain agendas, take minutes, schedule HR events, coordinate HR projects, training initiatives and workshops as required.
Coordinate the POPIA related activities of the HR department such as record management and document retention schedules.
Effective diary management for Head of HR
Administer supplier on-boarding and payment approval and processing of supplier invoices.
Handling of HR related calls and queries (verbal and written) re: recruitment, bursaries, training, etc.)
Effectively administer in-house system i.e., uploading new documents, remove outdated documents, photos, update birthday/corporate calendar, manage policy roster etc.
Scheduling all internal HR training interventions and coordinating all change management interventions
Responsible for any other administrative tasks that might be required and or HR Project specific administration.
Coordination of meetings/workshops/wellness days/ long service awards and related HR functions from start to finish - including securing the venue, arranging meals/menus, making travel/ accommodation arrangements and organising certificates, gifts etc.

ESSENTIAL KNOWLEDGE/QUALIFICATIONS

Matric / Grade 12 qualification
Appropriate professional qualification (minimum NQF5) in:
- Office Administration
- Human Resources
Experience within Human Resources is essential.
Good understanding of HR functions and best practices
Sound knowledge of HR practices and procedures as well as appropriate labour legislation, e.g., Basic Conditions of Employment Act, Labour Relations Act, Employment Equity and POPI Act etc.
HRIS knowledge and experience will be beneficial.

ESSENTIAL SKILLS

Advanced MS Office proficiency (Use of Word, Excel and PowerPoint essential)
Excellent communication skills (verbal & written) in both Afrikaans and English for correspondence, reports and HR information
Results-focused and deadline-orientated
Excellent organisational skills and attention to detail
Drive own development to ensure knowledge and skills remain current.
Able to handle sensitive information confidentially

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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