HR Administrator/ Learning and Development Coordinator

SUMMARY:
Our client based in Westville is looking for an HR Administrator/ Learning and Development Coordinator

POSITION INFO:

Qualification/ Experience

• Matric / Grade 12.
• Three-year degree or equivalent

Competencies

Responsibilities

• Provide all recruitment administration support for A and B appointments
• Assist with recruitment system administration for video interviews
• Ensure all reference and criminal record checks are carried out fully and in a timely manner
• Manage the new joiner process from offer letter through to joining instructions and induction
• Provide HR support and advice to employees and line managers, explaining policies nd procedures in a timely and effective manner
• Handle maternity, paternity, adoption and parental leave processes and queries
• Handle health, safety and IOD processes and queries
• Prepare People Moves on a monthly basis
• Provide data for and prepare management information reports
• Liaise with payroll and distribute the payslips
• Process medical aid / fund entries and withdrawals
• Process death and disability claim documents
• Capture disciplinary records into SAP
• Administer the recording of absence
• Administer the recording of vacation leave
• Administer the probationary review periods
• Maintain the personnel filing system and safeguard the files and documentation
• Manage the leave administration process
• Provide support in investigations for disciplinary and grievance procedures
• Distribute/disseminate policies and convey related communication
• Administer employee/study loan and bursary documentation
• Answer all channeled HR administration-related queries from employees and managers in the business and ensure their resolution in accordance with service standards.
• Uploading EE photo''s onto intranet
• PO''s & GR''s
• Maintain the Personnel Filing system
• Adhoc Queries
• Staff and Canteen accounts
• Termination Exit Process
• Provide administrative support to staff and managers in the planning, coordination and delivery of a large volume of learning and development events. (including Senior Management programmes)
• Obtain authorisation in respect to learning events and process payment as per organisational procedure (Quotations, BR’s, Order numbers & Invoices)
• Obtain & collate training provider information for vendor approval
• Control training documentation ensuring that Attendance Registers & associated costs are captured into the HR Management system
• Generate certificates of attendance for in-house training events
• Collate learning evaluation feedback to enable amendments to programme and facilitators be made in a timely manner.
• Prepare learning and development materials to a consistently high standard and ensure that they reach the delegates/facilitators within agreed timescales. i.e. Learner manuals
• Maintain all student records and correspondence
• Manage administration of student applications and vacation work
• Ensure student payments are managed in accordance with company policy
• Liaise directly with Universities with regard to student queries
• Provide administrative support to employees with regard to approved company assisted studies
• Schedule staff to attend internal and external learning events in accordance with the wider learning and development strategy
• Communicate programme requirements and details to employees and training providers within agreed timescales.
• Co-ordinate learning event arrangements; including venue, travel and catering requirements for a large volume of learning and development events in compliance with organisational policies and procedures
• Set up training rooms, as required, for learning events
• Coordinate, consolidate and manage complex information required for the annual SARS audit processes for Learnership Tax rebate
• Assemble relevant SETA information, assist to produce statutory reports to be submitted in terms of the Skills Development Act and the Skills Development Levies Act
• Collate BEE data and relevant information, producing reports as required for the B-BBEE Verification audit as required by the BBBEE Act and Codes, Skills Development Act and the Skills Development Levies Act
• Support with data collection for Monthly Management reporting
• Plan, coordinate and execute projects across the organisation including tracking and reporting on status , risks , issues and dependencies
• Develop and support the regional HR teams on HR Orientation initiatives
• Change Management coordination & support
• D&I support facilitator and coordination
• HR Info session coordination, develop content, facilitation of sessions
• 100% accuracy, currency and completeness of records and documentation
• Administration turnaround times
• Client satisfaction rate
• Value for money procurement of vendors

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