HR Consultant: Payroll & Benefits

One of our listed clients in the trading industry is in search of an HR Consultant: Payroll Benefits to join their team. 

Key Purpose of the role is to ensure smooth and efficient running of the organisation's employee benefits and provide consultative support and guidance to company employees regarding Operational HR issues

Qualifications required:

• Matric, National Diploma in Human Resources (Essential Qualification)
• Relevant Degree (Preferred Qualification)
• South African Reward Association (Registration)

 

Responsibilities:

Results Delivery

• Report statistics on a monthly or quarterly basis to stakeholders and management to meet deadlines by pulling information from the system and converting it into meaningful data, as requested
• Develop, implement and evaluate workforce data analysis, prepares summary reports, makes recommendations etc
• Achieve deadlines on all administrative functions as required by management by working according to schedules and requests
• Ensure accuracy of data by checking work against standards and expectations
• Ensure an accurate and timeous payroll
• Apply cost effectiveness principles in everyday delivery to contribute to achievement of departmental financial targets
• Provide specialist input and solutions to relevant information, reporting and compliance needs across the HR team.

Stakeholder Relationship Management

• Maintain sustainable working relationship with stakeholders through ongoing engagement to ensure an understanding of their needs and maintain an open channel of communication at all times in supporting the department to achieve is business objectives.
• Develop and sustain relationships with service provider/vendor staff to facilitate the effective procurement to pay process with service providers/vendors/suppliers
• Communicate effectively to ensure understanding of request
• Understand client needs through communication, collaboration with HR Business Partners.
• Build and maintain relationship with finance department through communication of compensation and benefit deadlines.
• Build strategic Industry/Global network of thought leaders and relationships utilising social media, attending conferences and training interventions.

Process Management

• Provide support to Human Resource Business Partners (HRBPs) on information requested / reporting requirements.
• Provide support to stakeholders in business with information / reports as requested.
• Provide guidance on and interpret benefits and policies according toour clients Conditions of Service as well as the rules and regulations governing these
• Participate in activities related to compensation such as pension fund, medical aid, funeral cover, School Sponsorship, IOD, UIF Forms. Participate in Pension Board meetings as and when requested.
• Liaise with the medical aid service providers in respect of memberships and terminations as well as various statistical and data reports.
• Resolve all medical aid queries and reconcile the monthly medical aid reports
• Set up meetings with Medical aid / service providers on an ad-hoc basis to understand changes to benefits
• Assist in development and maintenance of accurate statistical data relating to appointments and to provide reports and present trends and forecasts to management where necessary and to assist in the provision of information to meet audit recommendations and requirements
• Provide guidance and information regarding the Pension fund to exciting employees
• Facilitate creation of package structures on HR systems for employees by explaining the various PAYE levels. pension contribution options etc. and implications on pay
• Process staff loans taking into consideration the New Credit Act by ensuring compliance to these
• Capture payroll input related to staff movements internally, school sponsorships and loans
• Ensure that the HR System is updated accordingly in line with prepared schedules, biographical and remuneration data
• Ensure the correct update of job grades as per the outcomes of the job evaluation exercise and the relevant audit trail
• Develop and maintain the organogram database on HR system
• Maintain and update the org structure information on the HR system by capturing internal transfers and new employees
• Ensure that data inputed into HR systems by ensuring that all reports pulled reflect correct data and that databases received from external systems reflect accurately
• Ensure all governance rules and processes are compiled to prior to capturing or updating employee data on HR systems such as copies of id etc.
• Train new and upskill existing employees on HR system processes and information
• Make recommendations for enhancements to make processes more efficient
• Maintain HR registry by maintaining personnel files and ensuring all documentation is recorded
• Control access to HR registry by securing files and documentation
• Conduct research to establish benchmarks and best practices within the HR framework
• Conduct trend analysis on HR issues like leave patterns or overtime for reporting by HR team to their business for appropriate action to be taken
• Investigate and respond to payroll queries from payroll vendor, managers or individual employees as requested
• Ensure employee information is accurate and complete for input into auditing purposes (like BBEEE) and ensure adherence to internal and external policies
• Process updates on HR policies and procedures within required template including process flows generation
• Provide correspondence to individual employees by drafting confirmation of employment letters for travel purposes and other reasons
• Prepare and populate the templates for letters of appointment and job offer