HR Officer / HR Administrator – Factory Operations (Mid-Level)

SUMMARY:
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POSITION INFO:

We are seeking an experienced and proactive HR Officer / HR Administrator to manage day-to-day HR operations at our manufacturing plant. The role is hands-on and operational, involving everything from contract drafting, policy implementation, and attendance system oversight, to disciplinary processes and labour compliance. This role is key in ensuring HR practices are legally compliant, employee-centric, and supportive of factory production.

Key Responsibilities:

• Draft and issue employment contracts, onboarding packs, NDAs, and termination letters for operational and technical staff.
• Maintain and update the HR system, including employee records, shift schedules, and biometric or digital attendance tracking.
• Handle leave management, late-coming records, absenteeism reports, and prepare monthly time & attendance summaries for payroll input.
• Conduct disciplinary hearings, issue warnings, and assist in internal IR matters with support from senior HR or legal consultants.
• Ensure compliance with BCEA, OHSA, UIF, and other applicable labour legislation.
• Support recruitment coordination (e.g., shortlisting, interview scheduling, medical checks) for factory staff and technicians.
• Conduct regular HR audits on files, contract expiry dates, and documentation accuracy.
• Act as a liaison between management and shopfloor/labour staff to resolve disputes or grievances.
• Participate in policy drafting, SOP updates, and basic workplace wellness or staff engagement initiatives.

Requirements:

• National Diploma or Degree in Human Resource Management or Industrial Relations.
• Minimum 3–5 years’ HR experience in a manufacturing, packaging, or industrial operations environment.
• Experience managing low-skill and technical workforce HR processes (contractors, technicians, operators).
• Proficient in Microsoft Office and HRIS/attendance systems (e.g., biometric systems, SimplePay, or Pastel Payroll).
• Basic knowledge of disciplinary process, CCMA procedures, and employee grievance handling.
• Strong interpersonal and communication skills; ability to work independently on-site with minimal supervision.
• Experience in unionized environments or high-volume hiring advantageous.