HR and Payroll Administrator

SUMMARY:
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POSITION INFO:

An HR and Payroll Administrator will manage accurate and timely employee payments by processing payroll, maintaining records, calculating wages and deductions, and ensuring compliance with labour and tax regulations. The role also includes resolving payroll issues, producing management reports, administering benefits, and providing general HR support.
This position requires strong attention to detail, organizational skills, and knowledge of payroll software and labour laws to ensure smooth HR and payroll operations.
Responsibilities:
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Accurately process monthly pay runs (wages, salaries, commissions, and bonuses).
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Maintain and update personnel and payroll records, including leave balances and pay history.
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Verify timesheets and working hours, ensuring accurate payroll input.
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Apply correct deductions for taxes, benefits, and statutory contributions.
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Ensure compliance with labour laws, tax regulations, and company policies (including EMP201, EMP501, UIF, ATR, WSP, and EE submissions).
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Prepare payroll reports, tax statements, and submissions for management and statutory bodies (e.g., Stats SA reports).
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Handle employee queries related to payslips, deductions, and benefits.
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Support disciplinary processes (warnings, hearings) where required.
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Provide HR administrative support (onboarding, exits, benefits, policy updates, remuneration).
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Assist with year-end procedures (budgets, audits, leave payouts, reconciliations).

Education and Experience:
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Tertiary qualification in Payroll, Human Resources, Finance, or related field advantageous.
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3–5 years’ experience as an HR or Payroll Administrator.

Competencies:
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High attention to detail and accuracy in data entry and calculations.
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Strong organizational skills to manage multiple deadlines and records.
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Excellent communication skills for handling employee queries and liaising with HR, Finance, and external bodies.
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Analytical ability to review data, resolve discrepancies, and ensure compliance.
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Proficiency in payroll systems such as Sage 300 People (SAP, Sage X3, VIP Premier, or Pastel also considered).
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Advanced MS Excel and MS Office skills.
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Solid knowledge of local labour laws, tax, and statutory requirements.