HR and Transformation Specialist

SUMMARY:
Dynamic blue-chip, JSE listed concern based in Maitland has an opportunity for an experienced HR and Transformation Manager to fill the role at a Business Unit Level.  Large staff compliment within the organisation. Previous experience at a high level in BBBEE Scorecarding as well as a proven track record in transformation.  HR Qualification essential.  Sage300 People is essential.

POSITION INFO:
Operations
To build good relations at Management and Staff levels
Ensure that Branch visits are done on a regular basis
Ensure employee matters are timeously addressed and escalated
Assist with the training and development of staff towards appropriate interventions
Understand B-BBEE and Employment Equity legislation and the practical implementation thereof
Ensure employee records are maintained with relevant and update to date information
Ensure policies are applied consistently and fairly across the company

Transformation
Plan, co-ordinate and execute the transformation strategy for all business units
Collate information from various stakeholders to periodically report on transformation
Monitor, compare and comment on the various elements on a quarterly basis encompassing the implementation and achievement of transformation milestones
Perform gap analyses and advise the various departments on improvements and corrective actions to take to achieve transformation milestones
Ensure the efficient achievement of transformation goals are kept within budget and maximized through subsidies, grants, and other legislated benefits
Ensure Legislative and internal compliance with BBBEE Act and Codes, including BEE Scorecard
Monitor transformation and BBBEE legislative changes and updates
Ensure audit and verification processes of Company’s BBBEE contributions and compliance are successfully conducted timeously on an annual basis

Human Capital
Monitor, guide and measure the operations of the Human Resources department
Ensure service levels are maintained and improved through best practise
Improve administrative workflow to maintain service and grow efficiency
Monitor and verify statistics, demographics and reports on a periodic basis
Ensure the HRIS is maintained with a logical and efficient dataset
Continuously manage projects and change initiatives in the organisation at various occupational levels
Ensure all legislative and mandatory reporting and conformance are adhered to and submitted timeously with accurate data
Advise senior management on best practise and conformance in terms of legal aspects of labour
Build and maintain working relationships between Human Resources and all internal stakeholders

Recruitment and Selection
Monitor, organise and execute all transactional recruitment processes required to meet timely completion and delivery of recruitment processes
Ensure that short-listed candidates are forwarded for interviews and manage response handling
Ensure all necessary pre-employment checks are in place (e.g. reference checks)
Arrange interviews with candidates timeously and keep candidates informed of the progress
Respond to queries related to the recruitment process timeously
Populate and maintain a talent database of qualified candidates to fill future vacancies

Employee Engagement
Facilitate the pre-boarding/ induction process for new staff
Ensure engagement packs for all new staff are prepared within agreed timelines and processed accordingly
Responsible for the submission of correct and complete paperwork to the payroll department to facilitate the employment of new staff
Ensure that job descriptions are in line with the employee roles
Ensure job titles are in line with existing group job titles
Assist with change management on projects as required
Providing support to management in respect of succession planning

Employee movements
Ensure all employees movements are tracked and the necessary paperwork is completed

Industrial Relations
Assist with basic industrial relations matters before escalating to Human Capital and IR manager
Counsel employees on the advice of the Human Capital and IR Manager
Advise employees and managers on grievance processes and procedures

Data Management
Ensure the smooth running of HR workflow from entry to termination
Provide first level HR support by answering questions and requests to internal customers Ensure data integrity and seek to resolve queries timeously and accurately

General Administration
Ensure that all workflow and work procedures are documented, and that appropriate audits are conducted to ensure data management integrity
Act as HR interface with Head Office
Create and maintain an accurate filing system for all required HR documents

Reporting
Assist with Employment Equity statistics and reporting
Assisting with consolidation and preparation of data and information as and when required for purposes of B-BBEE verification and Transformation reporting, labour audits and ad-hoc monthly reporting

Experience
Minimum 5 years’ experience in similar role
Minimum of 3 years’ experience in Transformation role
Extensive experience with the BEE Scorecard requirements mandatory
Experience on Sage300 People is a must
Relevant tertiary qualification coupled with other BEE/HR related courses is a MUST

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