Hospitality Administrator

Recruiter:

Phoenix Recruitment

Job Ref:

JHB000928/DB

Date posted:

Tuesday, December 9, 2025

Location:

Stellenbosch, South Africa

Salary:

Monthly

SUMMARY:
Luxury Wine Estate in the Stellenbosch / Brackenfell area is looking for an organised, detail-driven professional Hospitality Administrator who flourishes in a structured, high-performance environment.

We’re looking for a Hospitality Administrator to support the seamless functioning of world-class hospitality departments someone that enjoys keeping operations running smoothly, ensuring documentation is flawless and being a central point of coordination.

You’ll support the day-to-day and strategic needs of departments including Food & Beverage, Front Office, Housekeeping and Spa ensuring administrative excellence, clear communication and uncompromising accuracy.

POSITION INFO:
Duties:

Manage day-to-day administration including schedules, timesheets, rosters, and staff documentation.
Maintain and update SOPs, compliance files, and audit preparation documents.
Support procurement processes, including supplier communication and purchase order management.
Assist with data capture, stock control documentation, and supplier invoicing support.
Coordinate communication between departments and prepare meeting minutes.
Support HR processes such as onboarding, training documentation, and leave administration.
Assist managers with report preparation, dashboards, and incident log updates.
Support guest communication, booking confirmations, and event administration as needed.
Keeping accurate, accessible and up-to-date administrative records.
Efficient and timely completion of operational administrative tasks.
Improved internal communication flow and follow-up.
Effective support during audits, operational reviews and compliance checks.

Requirements:

Grade 12
At least 3+ years’ experience in a similar position within the hospitality industry
Strong administrative and organisational skills with high attention to detail.
Data accuracy and proficiency in MS Office, Google Workspace and hospitality systems.
Excellent written and verbal communication skills.
Ability to multitask and manage competing priorities in a dynamic environment.
Proactive problem-solving mindset with a calm, service-oriented approach.
A degree in Hospitality, Office Management, or a related field (advantageous).
Familiarity with systems such as Opera, Dine plan, and Teams is beneficial.

Similar jobs you might be interested in:

Senior Bookkeeper
Location: Parklands
Salary:
Are you the “go-to” person for managing a full bookkeeping function?Our client, a leader in the IT industry, is seeking a Senior Bookkeeper to oversee core accounting processes, including monthly reporting, VAT returns, payroll, and the preparation of financial statements.In this role, you will work closely with the General Manager and use your hands-on, detail-driven expertise to exce...
4 days ago

Junior Bookkeeper - Cape Town
Location: Claremont
Salary:
Do you have a finance-related qualification with a minimum two years experience in the FMCG or manufacturing sectors?Our client in Claremont requires a hands-on junior bookkeeper to support various departments with basic day-to-day financial duties and operational tasks. The company is expanding and so is their team.This role requires strong numerical accuracy and a working knowledge of financial ...
6 days ago

Business Services Lead (Office & Events)
Location: Cape Town
Salary:
6 days ago

Hospitality Administrator
Location: Stellenbosch
Salary: Monthly
Luxury Wine Estate in the Stellenbosch / Brackenfell area is looking for an organised, detail-driven professional Hospitality Administrator who flourishes in a structured, high-performance environment. We’re looking for a Hospitality Administrator to support the seamless functioning of world-class hospitality departments someone that enjoys keeping operations running smoothly, ensuring ...
7 days ago

Business Support Manager
Location: Cape Town
Salary:
About Our Client:Our client is an established software company specializing in the implementation of business software with a full ERP component. Their solution is one of the leading ERP platforms globally and continues to experience rapid growth within South Africa.About the Role:We are seeking a high-performing professional who thrives in a fast-paced environment to work closely with the CEO and...
14 days ago

Administrative Assistant
Location: Cape Town
Salary:
14 days ago

Receptionist
Location: Hermanus
Salary:
A receptionist in a 5âstar hotel is more than just greeting guests. They are central to the guest experience. Key responsibilities typically include:Guest arrival & departureCheck guests in & out smoothly and efficiently; issue key cards; verify guest details; collect payment; ensure billing accuracy.Reservations & bookingsHandle reservations (phone, email, direct, online); modify / ...
18 days ago

Finance Administrator Officer / Operations
Location: Cape Town
Salary:
35 days ago

Junior Office and Finance Administrator | Cape Town
Location: Capetown
Salary: Negotiable
Are you a dedicated self-starter with a solid foundation in both office administration and fundamental accounting principles? If so, we want to hear from you! An established and growing software engineering company, is seeking a highly meticulous, proactive, and organised office and Finance Administrator to join their team.
35 days ago

HR Business Partner shared services
Location: Cape Town
Salary:
A dynamic, forward-thinking international organization united by a shared purpose: to build exceptional businesses that make a meaningful difference. Foster a collaborative, inclusive workplace where people are empowered to excel and drive innovation.Seeking an experienced, strategic, and hands-on HR Business Partner – Shared Services to join their growing team in Durbanville, Cape Town.If y...
39 days ago