Human Resources Administrator

Recruiter:

University of Cape Town Lung Institute

Job Ref:

CPT000044/Mumta

Date posted:

Monday, June 2, 2025

Location:

Capetown, South Africa

SUMMARY:
The University of Cape Town Lung Institute (www.lunginstitute.co.za), requires applications for a HUMAN RESOURCES (HR) ADMINISTRATOR* position, on a Fixed Term Contract.

The Lung Institute, situated in George Street, Mowbray, is wholly-owned subsidiary of the University of Cape Town and is recognised internationally as a leader in the study of treatments for airways diseases, having performed more than 150 research projects.

The HR Administrator will be Involved in a wide range of support activities within the HR Department, including daily administrative assistance on all HR and business-related matters

POSITION INFO:
Minimum Requirements:

Grade 12 / Equivalent
Bachelor’s Degree / Diploma / Certificate in Human Resources Management
Minimum of 2 years’ experience within an HR administrative role
Familiar with South African Labour Laws
High proficiency with MS Office (Outlook, Excel, Word, PowerPoint, and database management)
Experience with HR, Payroll systems and processing (Sage 300 People), as well as WordPress and other online systems, would be highly advantageous

Attributes & Behaviours

High degree of integrity and confidentiality
High attention to detail and accuracy
Ability to follow processes and procedures
Ability to work well under pressure
Excellent interpersonal and communication skills – both verbal and written
Proactive self-starter with the ability to work independently and as part of a team
Effective HR administration skills

Responsibilities include (but not limited to):

Assist with all HR and business-related duties
Administration relating to recruitment, payroll, labour relations, performance management and training
Manage online recruitment system - screen CV’s, schedule on-site interviews and assessments, conduct security, credit and reference checks
Assist with logistics regarding interviews, as well as conducting interviews
Draft offer letters and employment contracts, as well as regret emails
Assist with onboarding and induction of new staff
Prepare and maintain electronic staff files for employees - ensuring all documents are received and kept up-to-date
Assist with payroll and benefits administration
Assist with reports for leave, recruitment and terminations
Assist with documentation for disciplinary issues
Attend Health and Safety and Employment Equity Meetings
Assist in implementing and managing culture building and staff building initiatives
Assist in providing change management support
Assist with social calendar and staff intranet

General administration and ad-hoc duties related to HR administration

Additional Information:

This position will be based in Mowbray, Cape Town
6 - 12 months Fixed Term Contract
Full-Time position, 40 hours per week, Monday to Friday

Only shortlisted candidates will be contacted. Should you not receive a response within 30 days of the closing date, please consider your application unsuccessful.

EMPLOYMENT EQUITY STATEMENT
The University of Cape Town Lung Institute is committed to equity in our employment practices and reserves the right not to appoint.
The selection process will be guided by the Employment Equity Plan and Targets of the University of Cape Town Lung Institute (Pty) Ltd.

POPIA STATEMENT
Please note that when applying for any position, reference checks will be completed, and personal information defined in the protection of personal information Act 4 of 2013 will be processed. In applying for this position, applicants will be deemed to have consented to such processing as defined in the policy statement.

*Please Note: This Position is not on UCT Conditions of Service.

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