Human Resources Officer

SUMMARY:
The University of Cape Town Lung Institute (www.lunginstitute.co.za), requires applications for a HUMAN RESOURCES (HR) OFFICER* position, on a Fixed Term Contract.
 
The Lung Institute, a subsidiary of the University of Cape Town, is a globally recognised medical research facility with a mandate to address priority health issues through Education, Research and Service.
 
The HR Officer will be Involved in a wide range of activities within the HR Department, including payroll, recruitment and daily administrative assistance on all HR and business-related matters.

POSITION INFO:
Minimum Requirements:

• Grade 12 / Equivalent
• Bachelor’s Degree / Diploma / Certificate in Human Resources Management
• Minimum of 3 years’ experience within an HR Generalist role
• 1 – 2 years’ experience processing payroll on Sage300 People Payroll system
• Familiar with South African Labour Laws
• High proficiency with MS Office (Outlook, Excel, Word, PowerPoint, and database management)

• High degree of integrity and confidentiality
• High attention to detail and accuracy
• Ability to follow processes and procedures
• Ability to work well under pressure and towards deadlines
• Excellent interpersonal and communication skills – both verbal and written
• Proactive self-starter with the ability to work independently and as part of a team
• Effective HR administration skills

• Assist HR Manager with all HR and business-related duties
• Administer and process monthly payroll on the Sage300 system
• Handle payroll queries and resolve discrepancies
• Manage employee data and records on Sage People 300 and assist with monthly reporting
• Complete WCA Forms and UIF documentation, as required
• Assist in managing recruitment process from start to end using online recruitment system - screen CV’s, schedule and conduct on-site/virtual interviews, assessments and conduct security, credit and reference checks
• Draft offer letters and employment contracts, as well as regret emails
• Ensure all new employees are taken through an onboarding programme and fully inducted
• Act as advisor to management and staff on employee relations matters
• Investigate disciplinary matters and coordinate disciplinary hearings
• Assist in maintaining, updating and ensuring compliance with all policies and procedures, in line with labour laws
• Assist with performance management processes
• Assist with skills development initiatives and maintaining record of staff training
• Maintain and update electronic staff files for employees - ensuring all documents are received and kept up-to-date
• Provide logistical arrangements and attend quarterly Health and Safety and Employment Equity Meetings
• Assist in implementing and managing culture building and staff building initiatives
• Assist in providing support and driving change management
• Assist with social calendar and staff intranet
• General administration and ad-hoc duties related to HR administration

• Full-Time onsite position, 40 hours per week, Monday to Friday
• 12 months Fixed Term Contract
• This position will be based in Mowbray, Cape Town