Human Resources and Industrial Relations Intern

SUMMARY:
Signa Opportunity is recruiting unemployed youth for quality workplace experience through the Youth Employment Service (YES) initiative.

POSITION INFO:
About the role The Intern will support the IR Manager and consulting team with labour-law research, dispute preparation, disciplinary processes, employee-relations administration, policy work and accurate record-keeping, while developing practical workplace and legal skills under supervision. Responsibilities: Dispute Resolution Support Assist the IR Manager with the preparation and administration of CCMA and Bargaining Council matters, including conciliations, arbitrations and in limine issues. Assist with preparing case files, bundles, chronologies, notices, correspondence and draft procedural documents such as postponements, condonations, rescissions, joinders, substitutions and jurisdictional arguments, under supervision. Conduct legal research and assist with the preparation of briefs, case summaries and supporting documents for Labour Court or review matters where required. Disciplinary & Performance Management Support Assist with drafting and organising documentation relating to misconduct, incapacity and poor work performance, including notices, charges, minutes, evidence bundles and outcome records. Attend disciplinary enquiries, grievance meetings and other IR processes as an observer or administrative support person, and assist with note-taking and preparation under the direction of the IR Manager. Assist with investigations, grievance procedures, incapacity processes and performance consultations, including collecting relevant information and maintaining accurate records. Policy & Procedure Support Conduct research and assist with the drafting, review and updating of labour related policies, procedures, templates and standard operating procedures. Assist the IR Manager in monitoring compliance with labour legislation, workplace policies and client procedures, and flagging areas that require attention. Union & Employee Relations Support Assist with preparation for meetings between management, employees and organised labour, including agendas, minutes, supporting documents and followup actions. Maintain professional communication with employees, management and union representatives under the guidance of the IR Manager. Assist with research and administration relating to collective agreements, organisational rights, wage negotiations and other employee-relations matters. Assist with coaching and information sessions for employees and supervisors where required. Assist with the preparation and administration of warnings and related disciplinary records. Support the company representative in disciplinary hearings and other internal proceedings, without independently representing the company unless specifically authorised and legally permissible. Consultation & Labour-Law Research Assist with the preparation and administration of consultation processes, including retrenchment and changes to terms and conditions, under the supervision of the IR Manager. Research current labour legislation, case law, CCMA guidelines and Bargaining Council provisions, and prepare concise summaries for the IR Manager and consulting team. Assist with weekly and monthly reporting on disciplinary hearings, warnings, disputes, consultations and other IR activities. Administration & Record-Keeping Maintain accurate, complete and up-to-date employee and matter files, ensuring that documents reflect the full HR and IR process followed. File and organise IR documentation, including incident reports, investigation notes, charges, hearing records, correspondence, notices, evidence and research material. Follow company SOP requirements for record storage, version control, confidentiality, document naming and accessibility. Prepare and submit assigned weekly and monthly HR\/IR reports and trackers within the required timelines. Minimum Requirements South African Unemployed youth between the ages of 18 and 34. Must not have participated on the YES programme before. Matric. Completed qualification in Human Resources Management or Human Resources, together with a Law degree (LLB or equivalent). Both HR and legal qualifications are required. Skills & Competencies Strong written and verbal communication skills, with professional interpersonal conduct. Good legal research, drafting and writing ability, with the capacity to prepare clear summaries and procedural documents. Good computer literacy and ability to use electronic filing systems, Microsoft Office, document control and record-keeping tools. Highly organised, accurate and attentive to detail, with the ability to manage several tasks and deadlines. Ability to work under pressure, accept supervision, respond to feedback and meet agreed timelines. Professional, proactive and discreet, with a strict commitment to confidentiality and ethical conduct Good analytical, problem-solving and research skills, with an interest in negotiation and dispute resolution. Team player who is willing to learn, take initiative and support the IR Manager and wider consulting team. Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.

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