IP Paralegal Assistant

• Prepare and file trademark filings at international and local offices
• Manage the treatment of all files on our in-house software
• Manage invoicing customers and payment reminder
• Support and assist with foreign trademark litigation and trademark office proceedings, including collection and review of documents and other materials
• Assist with drafting legal documents, including cease and desist letters, fame affidavits, and Notices of Opposition
• Conduct and analyze international product clearance screenings to determine availability of proposed trademarks, taglines, product names, and other consumer facing content
• Communicate with internal clients regarding proper use of trademarks and other intellectual property in marketing materials and placement on products
• Review packaging, point-of-sale, digital content and marketing materials to provide intellectual property clearance and confirm compliance with applicable laws and regulations
• Manage domain name acquisitions, registrations and renewals
• Record registrations with appropriate domestic and foreign customs and enforcement agencies
• Liaise with outside law firms, vendors, and internal business partners as needed for pending prosecution and enforcement matters, including requesting periodic status updates and ensuring that the docket is updated accordingly
• Initiate and conduct meetings with attorneys as needed to advise of status and other issues relevant to pending prosecution and enforcement matters
• Handle document execution by internal clients and related notarization, legalization and other certifications; arrange delivery of documents to foreign counsel
• Assist with other administrative tasks, as needed

Qualifications (Knowledge, Skills & Abilities)

• Willingness to work as part of a team and ability to work independently
• Strong project management abilities and organizational skills
• Ability and willingness to take initiative to address problems and make continuous process improvements
• Exceptional attention to detail with ability to manage multiple priorities
• Strong communication skills
• Ability to maintain confidentiality of highly sensitive and confidential material

Education And / Or Experience

• Undergraduate degree from 3/4-year college or university required, legal courses a plus

• Proficient with Microsoft programs, including Word, Excel, Outlook