IT Portfolio Administrator - (CONTRACT)

SUMMARY:
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POSITION INFO:

Main Purpose:

• To support and provide administrative assistance to the IT Portfolio Office.

Key Responsibilities:

• Knowledge and content management of relevant methodologies (e.g. Project Management Framework), templates, best practices, training material and research
• Request, receive and consolidate Project Status reports
• Maintain a Project Register by obtaining and distributing all relevant information pertaining to projects
• Schedule, attend and minute relevant IT Portfolio meetings and forums (e.g. Demand forum reviews, health status reviews, etc.)
• Track actions and consolidate a minute tracker tool for relevant IT Portfolio meeting and forums
• Maintain an integrated project resource plan to track project resources and ensure optimal project resource utilisation across the IT Portfolio
• Ensure and maintain a central repository of key project deliverables per project (e.g. project registration forms, business cases, project definition reports, post project reviews, post implementation reviews, project status reports etc.)
• Support Project Managers by locating and providing templates and best practice material
• Assist with IT Portfolio presentations
• Assist with administering the business framework for project prioritisation
• Assist with the administration of the project management training course
• Assist with the onboarding of Project Managers
• Maintain knowledge base and intranet pages

Key Competencies:

• Relevant Project Administration and/or Project Management qualification preferable
• 2 to 3 years demonstrated working background in administration and providing project office services to projects, preferably in an IT environment
• Strong planning and organisational skills
• Financial management skills would be advantageous
• The ability to manage information
• Strong attention to detail
• Analytical and systemic thinking ability
• Fully conversant with Microsoft office suite - Excel, Word, PowerPoint
• The ability to communicate, both written and verbal, at all levels in the organization.
• Ability to read, analyse large quantities of data and/or information, interpret and identify relevant trends and summarise into meaningful management reports
• Must be able to work in a pressurized environment.
• Customer service orientation
• Delivery focused and goal driven
• Flexible
• Builds effective relationships with line management, team members and customers.
• Engages and co-operates with line management and team members to achieve the operating and team goals.

Kindly regard your application as unsuccessful if you have not heard from the agency within 2 weeks.