Import and Export Coordinator

SUMMARY:
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POSITION INFO:

Our client, an established business in the agricultural and commodities trading sector, is seeking an organised and detail-oriented Import and Export Coordinator to join their team. The successful candidate will be responsible for managing import/export documentation, coordinating third-party purchases, and ensuring accurate financial and operational reporting across all cross-border transactions.

Key Responsibilities

• Coordinate logistics for export shipments from Durban and manage import deliveries.

• Process and manage third-party purchase orders on the system for exports.

• Collect, complete, and verify all import and export documentation in a timely manner.

• Compile and maintain position reports, including contracts, inventory, and forex status.

• Finalise buyer contracts and oversee related shipping documentation.

• Reconcile contracts and stock balances for both imports and exports.

• Follow up on and confirm payments per shipment contract.

• Process and check all cost payments related to exports and imports.

• Maintain accurate transaction records across spreadsheets and systems for full traceability.

• Liaise with shipping agents to coordinate deliveries and documentation.

• Submit SAGIS declarations accurately and on time.

• Manage office expenses for the Western Cape branch.

• Provide accurate input for cash flow forecasts relating to import/export products.

• Assist with financial reporting requirements for ABSA and Rabo financing.

Requirements

• Diploma in International Trading, Logistics, Economics, or Accounting.

• Minimum of 3 years’ experience in logistics, exports/imports, or contract administration.

• Previous exposure to agriculture or commodities trading industry is required.

• Strong understanding of international shipping procedures and documentation.

• Experience in forex and financial reconciliations.

• Knowledge of SAGIS reporting.

• Familiarity with trade finance processes (e.g. ABSA/Rabo).

Skills Required

• Excellent organisational skills with strong attention to detail.

• Advanced Excel and spreadsheet skills.

• Effective written and verbal communication skills.

• Ability to work independently and under pressure.

• Fluent in English (Afrikaans an advantage).

Note: The candidate must be a South African citizen or possess valid legal documentation authorising them to work in South Africa. All references must be contactable.