Imports Clerk

SUMMARY:
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POSITION INFO:

Purpose:

To ensure efficient and effective supply of goods and raw materials for Carrol Boyes to ensure all materials necessary are available for production, by doing order processing, order fulfillment managing shipping documentation and ensuring that goods are delivered on time.

Essential duties and responsibilities:

Logistics

1. Filing documents, tracking orders
2. Entering data in
3. to specialized software
4. Responsible for completion of the bill of landings, certificate of weight, and purchase request, and invoices.
5. Ensuring that all supply chain procedures are supported and implemented, from coordinating deliveries to managing shipping documentation by doing the following:

• Updating of shipping schedule -daily
• Sending out daily shipment eta schedule to business
• Monitoring of shipments/tracking of shipment
• Daily queries on eta’s
• Sending all statutory documents to clearing agent i.e. ci, pl, coo, bol
• Completing and signing clearing instructions
• Make bookings with freight forwarder
• Approval of shipping rates
• Requesting bond splits
• Liaising with operations dept re: deliveries
• Check seal & container no when it arrives for delivery
• Open container – take pics of how container is packed

Buyer

1. Request pi’s from supplier
2. Negotiate item prices with supplier
3. Request costings with new prices from inventory manager
4. Compare old costing with new costings prior to sending to CPO
5. Provide breakdown of old & new costing to CPO
6. Get approval from CPO for prices
7. Place order with supplier
8. Create purchase order (po) on Odoo
9. Send po for validation
10. Confirm production time- line with supplier
11. Send reports to relevant depts to update packaging/changes
12. Request deposit payment from finance department
13. Follow up on deposit payment
14. Send proof of payment to supplier
15. Update payment details on shipping schedule
16. Follow up on production of items and provide feedback to business on a weekly basis
17. Advise QC once production is done to arrange 3rd party inspection
18. Request final payment from finance
19. Follow up on final payment
20. Send final proof of payment to supplier
21. Update final payment on shipping schedule
22. Send weekly payment report to finance (CFO)
23. Create new po’s on odoo for any over delivered items arriving at warehouse
24. Inspection of goods on arrival
25. Request new item codes to be created on odoo

Supplier & Internal Customer Liaison

1. Addressing and resolving shipment and inventory issues.
2. Liaising and negotiating with suppliers
3. Monitoring shipments, costs, timelines
4. Support to the Financial Department
5. Weekly meetings with CFO & CPO to discuss otb (cash position)
6. Weekly meetings with regards to all campaign related items
7. Weekly meetings with regards to all critical launch dates
8. Weekly/Monthly reporting to CFO
9. Liaising with clearing agent
10. Liaising with overseas & local suppliers
11. Communicate all stock problems to supplier

Any other duties that may be required by the Supervisor

Minimum requirements

• 2 to 5 years Logistics Management Experience
• International Shipping Experience
• Import of Supplies

Education

• Diploma or Bachelor’s degree in Supply Chain Management, Logistics, or in any relevant field.
• Good understanding of latest developments for effective supply chain management
• High Proficiency in Microsoft Office and logistics software.

Skills

• Computer literacy - Advanced (Logistics Software Programme?)
• Excel - Advanced (Excel formulas, pivot tables, data extraction and formatting)
• Problem solving - Advanced (Investigate unusual variances and advise as to actions)
• Organizational and time management skills - Advanced (Ability to work in a dynamic environment and be results and deadline driven)
• Supply chain management - Advanced (From import to distribution of products)
• Customer service - Advanced (All employees of CB are customers as well as wholesalers)
• Management of personnel - Advanced (Warehouse Team)
• Verbal and written communication - Advanced (Detail-oriented, demonstrate strong written and verbal communication skills.)

Traits

Is: Proactive in identifying, resolving and communicating challenges Meticulous and diligent

• Detail oriented Able to show Initiative
• Able to work independently, and as part of team
• Able to Deal with pressure Results Focused
• Able to show personal integrity, business ethics and values An Analytical thinker

Additional Requirements:

1. Valid RSA driver’s license;
2. No flying or travel restrictions (health or legal).
3. High energy levels and focus
4. Maintain compliance with all company policies and procedures
5. Ability to safely and successfully perform the essential job functions including meeting qualitative and/or quantitative productivity standards.
6. Ability to maintain regular, consistent and punctual attendance.