Internal Sales and Project Estimator

SUMMARY:
Job Title: Internal Sales and Project Estimator (Advertising Agency Background and Work Experience)
Location:  Centurion
Remuneration: Negotiable, dependent on work experience

Our client, a promotional products supplier, is looking to employ an Internal Sales and Project Estimator to join their team in Centurion. Will be required to have a Valid Driver's License and have their own reliable transport.
 
Key Purpose of The Job:
The Internal Sales and Project Estimator is primarily responsible for sourcing procurement for a portfolio of projects. The role's core focus is on managing the end-to-end production workflow, from quoting and sourcing suppliers to ensuring quality control and final delivery. This includes negotiating with suppliers, managing project timelines, and maintaining clear communication with clients and internal teams (including design, account management, and logistics).

This role is centered on being the operational hub for all external production and product branding. You will be responsible for overseeing the entire supply chain, from sourcing suppliers and compiling accurate quotes to managing the production timeline and ensuring the final product is delivered on time, on specification, and to the highest quality.
 
We are looking for someone organised and detail-oriented who can expertly manage multiple supplier relationships and project timelines simultaneously.
 
Required qualification, knowledge, and essential skills:

• Matric with a Diploma or Degree in a tertiary qualification in Business Management, Sales, Logistics Management, or in Project Management.
• Proven experience in a project management or procurement role with a strong emphasis on client/ supplier management and estimating (7+ years preferred).
• Industry experience in print, corporate gifting, external production, or BTL Advertising is highly advantageous.
• Organisation & Detail: Exceptional organizational skills, attention to detail, and the ability to manage time effectively under pressure.
• Communication: Excellent verbal and written communication skills to manage relationships with suppliers, clients, and internal teams.
• Problem-Solving: Strong ability to foresee and proactively solve problems and adapt to changes in the supply chain.
• Technical Proficiency: Comfortable using Microsoft Office Suite (especially Excel/ Outlook) and project management/ quoting software.

POSITION INFO:
Duties and Responsibilities:
1. Cost Estimating & Supplier Procurement

• Your primary goal is to ensure cost-effective and high-quality production through excellent supplier management.
• Supplier Sourcing: Actively find, evaluate, and manage a diverse portfolio of external suppliers (for production/branding) to ensure cost-effective, timely delivery.
• Quote Compilation: Conduct detailed project scoping and compile accurate quotes for clients based on supplier pricing and production needs.
• Negotiation: Negotiate contracts, pricing, and supplier margins to ensure competitive rates and the best value.
• Order Management: Issue accurate supplier purchase orders (POs) and proactively follow up on quotes and orders to maintain the production schedule.
• Innovation: Identify and source innovative product offerings, keeping abreast of new market trends from suppliers.
• Financial Vetting: Check and approve supplier invoices and follow up on payments.

• You will manage the production pipeline for client deliverables, focusing on the external process.
• Workflow Management: Manage the end-to-end project workflow, coordinating external production across multiple suppliers and brands.
• Timeline Management: Develop and maintain detailed project schedules, prioritize tasks, and manage workloads to meet all client deadlines.
• Risk Mitigation: Identify potential risks and bottlenecks early within the supply chain and take proactive action to ensure project continuity and timely delivery.
• Artwork Checks: Measure physical stock items received from suppliers for accurate artwork scaling, and check/ approve supplier artwork proofs.
• Coordination: Liaise daily with internal departments (Design, Logistics) and suppliers to manage expectations and ensure effective communication.

• You are responsible for the final quality of all outsourced products.
• Quality Checks: Implement quality control standards and conduct regular checks on products received from suppliers to ensure they meet client specifications and our high standards.
• Resolution: Promptly identify and resolve any quality issues or defects with suppliers.