Inventory / Dispatch Administrator, KZN

SUMMARY:

Our client has a vacancy for an Inventory/Dispatch Administrator for a permanent role, based in Pinetown, KwaZulu Natal.

POSITION INFO:
Applicants are required to strictly meet the following criteria: Grade 12 with Diploma or degree in Supply Chain \/ Logistics \/ Warehouse Management advantageous . Minimum 3 years' experience in dispatch, warehouse, transport operations, or stock control, preferably in consumables. Minimum 1 - 2 years' supervisory experience Proficient in MS Office Experience in Syspro (or similar ERP) essential Driver's License (Code 08) and own vehicle required Forklift or pallet jack handling experience advantageous Physically fit and able to perform manual handling tasks The s uccessful applicant would be responsible for, but not limited to: Control and align order fulfilment, inventory accuracy, and dispatch execution Ensuring that all customer orders are delivered on time, in full, and without error Active backorder management and strict inventory control Ensuring that all open orders are continuously tracked, prioritised, and fulfilled against stock Verifying stock prior to allocation and dispatch to maintain system and physical alignment Closing pick slips accurately to confirm completion of warehouse execution Tripping sales orders into the correct delivery routes Consolidating loads based on Next Delivery Dates (NDDs) to optimise transport efficiency Liaise with transporters to confirm schedules, issues, and ensure execution of planned deliveries The role maintains full integrity between Syspro system transactions, physical stock, and dispatch documentation, ensuring that no order is dispatched unless it is complete, accurate, and aligned across all operational areas. Order Verification and Closure: Verify that all sales orders are closed by the daily cut-off time. Validate purchase orders (POs) to ensure accuracy and cleanliness using a DOTIF report. Trip Planning and Route Optimization: Use the Syspro system to prepare trip sheets for each route and allocated vehicle. Ensure compliance with maximum legally allowed tonnage per vehicle. Optimize routes to maximize efficiency and meet delivery schedules. Invoicing and Documentation: Generate accurate invoices and delivery notes for all dispatched orders Ensure documentation is complete, accurate, and compliant Communication and Coordination: Liaise with 3PL transporters to confirm delivery schedules and resolve any issues Communicate delays or issues to the relevant sales administrator and customers promptly Maintain clear and professional communication with internal teams and external stakeholders Daily Dispatch Operations: Start the day by planning and preparing deliveries for multiple customers Monitor dispatch progress throughout the day and address any operational challenges Ensure all deliveries are executed according to the planned schedule Reporting and Accuracy: Run and validate reports to ensure data integrity and operational accuracy Maintain accurate records of dispatch activities, including trip sheets, delivery notes, and invoices Conduct regular checks to ensure no discrepancies in order processing or documentation Additional Tasks: Monitor stock levels in collaboration with warehouse staff to ensure availability for dispatch Assist with resolving customer queries related to deliveries Track report on KPIs such as on-time delivery rates and order accuracy Support the Regional Warehouse Manager in identifying process improvements Ensure compliance with health, safety, and environmental regulations during dispatch activities Maintain an organized filing system for all dispatch-related documentation Sal ary: Negotiable dependent on experience To apply email detailed CV, and all supporting documentation through to If you have not received a response within 7 working days, please consider your application unsuccessful