Invoice Management Accountant

SUMMARY:

To facilitate the payments of all supplier / vendor invoices, through ensuring that all invoices received meets the client's standard for payment

Qualification

• Bachelor’s degree Financial Management/Accounting or equivalent on the qualification segment.
  

POSITION INFO:

To facilitate the payments of all supplier / vendor invoices, through ensuring that all invoices received meets the client's standard for payment

Qualification

• Bachelor’s degree Financial Management/Accounting or equivalent on the qualification segment.
  

Knowledge Skills

• 5 - 7 years’ experience in invoice management or related field.
• 2 - 3 years’ experience in managing a team.
• Knowledge of Microsoft Word, Excel, Power Point.
• Knowledge and experience of SAP system particularly MM module and CO module will be an advantage
• Practical Knowledge and experience of KOFAX system will be an added advantage.
• Proven experience in working in similar environment
• Knowledge and understanding of financial reports and PFMA

• Ensure that all invoices, both that fall in the ambit of procurement system and outside, are paid 
  in time and in line with the agreed terms with the contracted parties.
• Follow up on getting the correct documentation and allocate received documents for capturing 
  by invoice administrators and ensure that the days turnaround time is met by:
  - Checking accuracy and verify invoices on KOFAX.
  - Releasing Purchase Requisitions
  - Releasing Services Entries.
  - Ensuring that invoices with goods received number (GRN) are processed (e.g consumables and 
  services)
• Assist administrators where necessary with capturing PR’s, Service Entry sheets and processing 
  of cross-charges.
• Recording invoices in the register and send to accounts payable within reasonable time after 
  service entries have been released.
• Ensuring that invoice registers from SBU / Departments are completed accurately and filled.
• Conduct road shows to secretaries as/and when necessary to ensure the Invoice Management 
  process is understood and followed.
• Ensure that open items are closed in the GRIR account on a monthly basis
• Perform Vendor Reconciliations (supplier/service provider accounts)
• Retrieve POP and share it with internal customers.
• Attend to audit queries and any other queries relating to Invoice Management.
• Assist with retrieving and analyzing cost center reports from CO module in SAP.
• Assist with preparation and consolidation of Irregular, Fruitless and Wasteful Expenditure (IFWE) report for the Group.Assist with preparation of IFWE presentation for submission to relevant governance structures.
• Provide support to Invoice Management team.
• Ensure compliance with the organisation’s policies, laws and regulations.
• Assisting with coaching and training new recruits (CA trainees).
• Manage conflict, address performance management issues, facilitate constructive working relations and healthy morale among the invoice management team.