SUMMARY:
Our client is looking for:
An experienced Invoicing & Administration Clerk to join their team in Nasrec, Johannesburg. The ideal candidate will be responsible for processing sales orders, managing inter-branch transfers (IBTs), ensuring accurate documentation, and supporting the logistics function through efficient administration.
POSITION INFO:
Job Summary:
Responsible for capturing invoices and inter-branch transfers (IBTs) on the system, ensuring accuracy of load consignments with picking slips, and resolving invoicing and IBT queries. Coordinate with the Stock Controller to ensure all outbound loads include Certificates of Analysis (COAs) and required documentation. Manage stock orders from Durban warehouse, ensuring availability of stationery, proper documentation, and verification of sales orders before truck loading. Handle COD customer payments, stock returns, and GRV processing while maintaining compliance with company procedures.
Qualifications
Matric
Requirements
-
2–5 years relevant experience.
-
Proficiency in SAGE (advantageous).
-
Intermediate MS Excel skills.
Direct/Indirect Reports:
Warehouse and Logistics Manager
Group Supply Chain Manager
Duties:
- Sales order Invoicing
- Order checking (SAGE SO vs the deposit slip vs the Picking slip)
- Ordering stationery (Preprinted letterhead books)
- Submit all Supply Chain documents for courier to Head Office via the Site receptionist
- Requesting COA’s from the lab per outbound order.
- Sales order stock verification.
- Servicing of collections customers
- Monthly recon slips and docs
- Filing + general admin
- Intercompany change outs capturing
- Sage recon on invoices
- IBT capturing
- GRV invoices – when required
- Submission of Departmental Overtime sheets to Head Office authorised by the W and Logistics Manager.
Key Performance Indicators (KPIs)
- Invoice capturing for all companies under umbrella
- Ensuring loadcon matches picking slip and invoice
- Customer service levels. No vehicle delays waiting for invoice capturing
- IBTs on Time and Intercompany Charge outs.
Leadership Standards
- Communication
- Business etiquette with regard to reporting and customer liaison
