Junior Accounts Payable Clerk

SUMMARY:
Responsible for processing and managing vendor payments, handling expense reports, and maintaining accurate financial records.

POSITION INFO:

1. Invoice Processing

• Process vendor invoices accurately and efficiently.
• Verify invoice details against purchase orders and receiving documents.
• Code invoices with appropriate account and department information.
• Resolve invoice discrepancies with vendors and internal teams.
• Maintain organised digital and physical invoice filing systems.

2. Payment Management

• Schedule and process payments according to payment terms.
• Prepare cheque runs and electronic payments.
• Maintain vendor payment records.
• Reconcile vendor statements and resolve payment discrepancies.
• Process employee expense reimbursements.

3. Record Maintenance

• Enter and update vendor information in accounting systems.
• Maintain accurate filing systems for financial documents.
• Assist with month-end closing procedures.
• Prepare accounts payable reports.
• Support audit requirements by providing necessary documentation.

4. Compliance and Controls

• Follow established accounting policies and procedures.
• Adhere to internal controls for payment authorization.
• Ensure compliance with tax regulations.
• Report suspicious activities or payment irregularities.

Skills & Experience Requirements

• 1–2 years’ experience in a similar accounts payable role.
• Syspro experience essential.
• Strong attention to detail and organisational skills.
• Ability to maintain confidentiality with financial information.