Junior Admin Assistant

Recruiter:

Persona Staff

Job Ref:

CPT002592/MS

Date posted:

Friday, February 18, 2022

Location:

Capetown, South Africa

JOB SUMMARY:
Our client based in Cape Town is regarded as one of the biggest suppliers of products, components, parts, and equipment to the South African automotive market. They are currently in the market for an Administration Assistant to join their team. The Administration Assistant will be responsible for the full filing function. The Administration assistant will also be responsible for accounts payable document registration on the ERP system. This position will also assist with any ad-hoc duties that may be required in the Finance department.

JOB DESCRIPTION:

Responsibilities:

Daily:

Filing of accounts receivable tax invoices and credit notes.
Maintaining the missing invoice register.
Pull invoices for credits.
Ensure that all invoices issued out for queries are received back for filing.
Daily registration of accounts payable documents on Kerridge.
Maintaining the “matching failures”.
Assisting Creditors Clerk with queries.
Filing internal invoices according to branches.
Assisting Debtors with POD’s when required.
Ensure that filing room is neat and tidy at all times.

Weekly:

Reporting missing invoices for sign off to the Financial Manager.
Sort creditors paperwork

Monthly:

Assist Creditor’s with checking bulk payments.
Sorting and archiving of invoices and credit notes.

Annually:

Sort all necessary paperwork for Auditors
Box all old files
Repacking shelves for Auditor purposes

Other:

Any ad-hoc duties as and when required by Financial Manager.
Relieving receptionists, when needed.

Requirements:

Grade 12 / Matric
Driver’s license / own car
1-3 years’ experience in a similar role.

Please send your CV to
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48
hours, please accept your application as unsuccessful.

Persona Staff CC is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is
protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent
to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have
any concerns regarding your Personal Information and our compliance towards the legislation, you are
welcome to request out POPI Act.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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