Junior Bookkeeper

SUMMARY:
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POSITION INFO:

Junior Bookkeeper required for a law firm based in East London 

Receipting

• • Check all trust accounts for deposits

  • Match deposits to MAT/DEB accounts

  • Obtain schedules for receipting consolidated payments from clients/correspondents

  • Attempt to match unknown deposits to MAT/DEB accounts

  • Post unidentified deposits to the Suspense account

  • Reconcile Suspense account after identifying unknown deposits

  • Reconcile all trust accounts to the General Ledger (GP)

  • Post trust interest and bank charges to the relevant MAT accounts

  Cash Payments Handling

  • Issue receipts for cash deposits

  • Facilitate transfer from business account to the relevant trust account

  • Reconcile cash deposits into the trust account

  Card Payments Handling

  • Issue receipts for card deposits

  • Ensure card funds are deposited into the trust account

  • Reconcile card deposits into the trust account

Payments PR's

• Ensure all PRs are received for processing

• Check MAT accounts for sufficient funds

• Review PRs for errors (e.g., choice of bank, Trust vs Business account, authorization status)

• Sort PRs

• Load PRs for payment on the respective bank platform

• Assign Transaction Numbers (TNs) to PRs

• Post PRs with TNs to the General Ledger (GP)

• Ensure PRs are authorized by staff responsible for the relevant bank

• Print audit trails from respective banks

• Sort and distribute audit trails to the PR creator

• Reconcile to GP and ensure no PRs have been incorrectly allocated by GP

86(4) Investments

• Open all investment accounts across 5 banks

• Perform FICA verification for investments

• Process deposits into investment accounts

• Process withdrawals from investment accounts

• Handle investment account closures

• Extract monthly reports and statements from all 5 banks

• Post interest, bank charges, and 5% to LPFF upon account closure

• Post interest, bank charges, and 5% to LPFF monthly for all active investments

• Ensure all entries are posted correctly using GEN numbers in GP

• Agree investment accounts to GP by bank

• Reconcile investment balances to GP by bank

• Provide monthly reports and reconciliations to Steve Clarke

Journals 

• Process all trust journals

• Ensure funds transferred between MATs are within the same bank

Stationery

• Manage stationery and orders.

Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.