Junior Fleet Operations Coordinator

SUMMARY:
Junior Fleet Operations Coordinator

POSITION INFO:

Position Overview

The Junior Fleet Operations Coordinator is responsible for supporting fleet booking and maintenance activities, ensuring accurate administration, timely scheduling, and effective communication with suppliers and internal teams. This role assists in maintaining fleet availability and operational efficiency while gaining experience in fleet operations and coordination.

Key Responsibilities

• Assist with fleet bookings (daily and monthly): Support the coordination of rental and in-house bookings.
• Assist with maintenance scheduling: Help arrange vehicle servicing, repairs, and routine maintenance.
• Open and update job cards: Capture and maintain job cards for bookings and maintenance activities.
• Process quotes: Request and capture supplier quotes for approval.
• Assist with purchase orders: Prepare and submit purchase orders in line with company procedures.
• Capture invoices and GRVs: Ensure accurate capturing and submission of invoices and related documentation.
• Supplier communication: Liaise with suppliers to confirm bookings, services, and delivery of parts.
• Support breakdown coordination: Assist in arranging basic support for vehicle breakdowns when required.
• Workshop coordination support: Assist with booking vehicles for servicing and repairs with workshop teams.
• Assist with procurement of parts: Support sourcing and ordering of parts and consumables.
• Maintain records: Keep accurate and up-to-date records of bookings, maintenance, and fleet activities.
• General administrative support: Provide day-to-day support for fleet operations and ad hoc tasks.

Skills & Competencies

• Good organizational and time management skills.
• Basic communication and interpersonal skills.
• Willingness to learn fleet operations and maintenance processes.
• Basic financial understanding (invoices, purchase orders).
• Attention to detail and accuracy in data capturing.
• Ability to follow instructions and work within established processes.
• Basic computer literacy (MS Office)

Qualifications

• Matric / Grade 12 (essential).
• Certificate or diploma in Logistics, Fleet Management, or related field (advantageous but not required).
• 0–2 years’ experience in administration, logistics, or fleet-related environment (preferred).
• Own Reliable Transportation

Reporting Line

Reports to: Division Manager / Fleet Manager