Junior Office and Finance Administrator | Cape Town

Recruiter:

JenRec Recruitment

Job Ref:

xp2

Date posted:

Tuesday, November 11, 2025

Location:

Cape Town, South Africa

Salary:

Negotiable

SUMMARY:
Are you a dedicated self-starter with a solid foundation in both office administration and fundamental accounting principles? If so, we want to hear from you! An established and growing software engineering company, is seeking a highly meticulous, proactive, and organised Office and Finance Administrator to join their team.

POSITION INFO:

Duties & Responsibilities

As the Office and Finance Administrator, you will manage a varied portfolio of responsibilities, combining key office management and financial administration functions. Your work will be crucial to the day-to-day running of our business

Office Administration:

Office Operations: Handle daily administration, including liaising with rental agencies for our Cape Town and Johannesburg offices, managing office budgets and running cost reconciliation.
Facilities & Logistics: Organise office maintenance and repairs, manage office access control, and oversee parking allocation and logistics.
Procurement: Monitor and manage the ordering and purchasing of hardware, office, and cleaning supplies.
People Support: Assist with the administrative tasks for new employee onboarding and staff exits, as well as managing the hotdesk setup and allocation.
General Support: Organise meetings and make travel arrangements, including reconciling associated costs. You will also be the first point of contact, answering phones, welcoming guests, and running necessary errands.
Team Management: Manage the office cleaning staff.

Financial Administration:

Invoicing & Debtors: Prepare and send out invoices, and proactively follow up with debtors regarding outstanding payments.
Transaction Processing: Prepare journals, allocate bank transactions, and reconcile bank accounts.
Payments: Capture Electronic Funds Transfer (EFT) payments for authorisation and verify suppliers'' bank account details.
Payroll & Year-End: Assist with monthly payroll tasks and support the financial year-end processes.
General Administration
Maintain an organised electronic and physical filing system for all office and financial documentation.
Assist the Marketing Team with event arrangements.

Requirements:

To excel in this challenging yet rewarding role, you will possess a strong combination of financial and administrative competencies

Qualifications & Experience:

Essential Education: A Matric (Grade 12) certificate is required, with Mathematics and/or Accounting as a subject.
Highly Advantageous: A BComm degree or equivalent qualification.
Experience: At least 18 months of previous accounting experience (including processing financial transactions, invoicing, collections, reconciliations and payroll) and/or office administration experience.
PC Literacy: Minimum of 18 months experience using Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace (Google Docs, Google Sheets, Google Slides).
Driving: Must be able to drive a vehicle and possess a valid South African driver''s licence and access to a reliable vehicle.

Essential Skills:

Meticulous Attention to Detail: A methodical and thorough approach is paramount to ensure accuracy in all tasks.
Financial Knowledge: A solid understanding of basic accounting principles, including VAT, debtors, cashbook, and payroll.
Organisational Skills: Strong organisational, time management, and prioritisation skills.
Problem-Solving: A highly analytical and proactive approach to tackling challenges.
Professional Conduct: High level of integrity and a firm commitment to confidentiality, particularly with sensitive financial data.
Communication: Excellent written and verbal communication skills.
Work Ethic: Honest, hardworking, able to work both independently and collaboratively, and demonstrate initiative.
Team Player: Friendly and enjoys helping and working with people.

Why Join Us

You''ll be a valued member of a dynamic and supportive team in a collaborative work environment where your contributions are recognised and appreciated. You''ll have the opportunity to develop your skills, take on new challenges, and contribute to the success of a growing company.

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