Junior Payroll

SUMMARY:
Junior Payroll

POSITION INFO:

Foreways branch

• Sending out monthly payroll submission deadlines to all at beginning of the month. Then send out a reminder a day or two before deadlines.
• Overtime approval on WEBSS. Checking each overtime and standby application on ESS that what was claimed on WEBSS was the same as the signed overtime claim form that was attached to the WEBSS application, approving this for posting onto SAGE, and Saving the .pdf onto the server
• Save all Overtime Claims onto the server for review
• Creating the Overtime Claims spreadsheet from SAGE into Excel, password protecting it, sending to Group Financial Manager
• Updating the public holidays each year onto SAGE for each Company Rule (12 company rules)
• Saving all new employee documents into correct folders on server (Contracts – check that fully signed, Certified ID’s, Drivers licenses etc.). Liaising with the provinces to ensure that we get all these documents timeously (and ensuring that they are complete and signed)
• Send new employee medical aid documents through to Brokers for processing (after completing company section and ensuring that document is fully completed etc.)
• Capturing on SAGE
  • Site Spottings
  • Staff Loans
  • MV Fines
  • Long Service Awards (Earning and deduction)
  • Updating the Site Spotting Schedule with all the months payroll site spotting claims
  • Update the FNB folders with the new employee bank details
  • Update the FNB folders by deleting all old employee bank details the month after last payment
  • Export Net Salary Payments from SAGE, Import Net Salaries into FNB for payment, SAVE reports on Server
  • Upload Payslips to WEBSS
  • Export Provident fund, life & income protection from SAGE and update schedules. Send to Senior Payroll Consultant for checking, then send to Mike Ronne (Old Mutual Broker) for processing, Send summary to Accountants for processing.
  • Update Staff numbers spreadsheet and email to the Accountants and also the full list of staff to Admin Manager for Organogram and BBBEE
  • Export Garnishee payments … and capture these payments on FNB for release
  • Update the monthly MV Fringe Benefits spreadsheet and send to accountants
  • Technician cost reporting and intercompany charging
  • Export the GL reports and print in .pdf for each company and send to accountants for processing
  • Export UIF files for each company and send one email with all to UIF for processing
  • Send emails to IT and GM’s when notified of employee leaving
  • Attend to STATSSA questionnaires for every company each quarter
  • Keep Server Filing cabinet up to date at all times with all soft copies of all documents pertaining to each employee
  • Attend to UIF forms for maternity leave applications
  • Draft Contracts of Employment for HR
  • Draft Acceptance of Resignations for HR

NB! This job is now closed. You can apply for other jobs by uploading your CV.