Junior Processing Clerk

SUMMARY:
La Mercy - A leading global retail marketing company is seeking a detail-oriented Processing Clerk to support the Finance Department with debtors, creditors, cashbook, credit card processing and reconciliations.

The ideal candidate will be organised, numerically accurate and able to meet deadlines while maintaining accurate financial records.

POSITION INFO:
Key Responsibilities: Debtors Processing: Process and accurately capture customer invoices, credit notes and other debtor-related transactions. Ensure all debtor transactions are correctly allocated to the relevant customer accounts. Verify supporting documentation before processing transactions. Maintain accurate and up-to-date debtor records. Assist with the allocation and matching of customer payments received. Identify discrepancies and escalate unresolved issues to the relevant Finance team member. Assist with month-end debtor processing and reporting. Ensure all processing is completed accurately and within required deadlines. Debtors Statements: Prepare and distribute customer statements on a monthly basis or as required. Ensure statements accurately reflect outstanding balances and transactions. Respond to customer requests for statements and account information. Review debtor accounts for discrepancies before statements are issued. Ensure statements are sent to the correct customer contacts. Maintain proper records of statements issued and follow-ups conducted. Debtors Collections: Assist with the collection of outstanding customer balances. Follow up with customers regarding overdue accounts and outstanding payments. Maintain accurate records of collection activities and customer responses. Send payment reminders and supporting documentation where required. Escalate overdue or disputed accounts to the relevant Finance Manager or Financial Accountant. Assist with monitoring the debtors ageing report. Identify long-outstanding balances and bring these to the attention of management. Maintain professional and courteous communication with customers at all times. Creditors Processing: Process supplier invoices, credit notes and other creditor-related transactions accurately and timeously. Verify invoices against supporting documentation and applicable approvals. Ensure invoices are correctly allocated to the relevant supplier accounts, cost centres and\/or general ledger accounts. Capture supplier payments and maintain accurate creditor records. Check invoices for duplication, incorrect amounts or missing information. Assist with the preparation of creditor payment runs. Ensure supplier invoices are processed within agreed deadlines. Maintain accurate and complete creditor documentation. Creditors Reconciliation Preparation: Assist with the preparation of monthly supplier reconciliations. Reconcile supplier statements to the accounting system. Identify outstanding invoices, credits, payments and reconciling items. Investigate and resolve discrepancies where possible. Follow up on missing invoices, credit notes and supporting documentation. Ensure reconciling items are appropriately documented and escalated where necessary. Maintain proper records of completed reconciliations for review and audit purposes. Creditor Queries & Follow-Up: Respond to supplier queries relating to invoices, payments, account balances and outstanding documentation. Investigate creditor queries and liaise with relevant internal departments where required. Follow up on outstanding invoices, credit notes and payment queries. Provide suppliers with remittance advices and supporting information where required. Escalate unresolved or complex queries to the Finance Manager \/ Financial Accountant. Maintain professional relationships with suppliers and ensure queries are addressed within reasonable timeframes. Cashbook: Capture and process daily cashbook transactions accurately. Assist with the allocation of bank transactions to the appropriate accounts. Assist with daily and monthly bank reconciliations. Investigate unidentified or incorrectly allocated transactions. Ensure all relevant supporting documentation is retained. Assist with monitoring bank transactions and identifying discrepancies. Ensure cashbook processing is completed accurately and within month-end deadlines. Credit Cards: Process company credit card transactions accurately and timeously. Ensure all credit card transactions are supported by valid invoices, receipts or other required documentation. Allocate credit card expenses to the appropriate general ledger accounts and cost centres. Follow up with employees for missing receipts or supporting documentation. Assist with monthly credit card reconciliations. Identify discrepancies and investigate unusual or incorrect transactions. Ensure credit card documentation is maintained and filed appropriately. Ensure compliance with company policies and procedures relating to company credit card expenditure General Finance Responsibilities: Assist with month-end and year-end financial processes. Maintain accurate and organised financial records. Ensure all financial information is treated as confidential. Adhere to company financial policies, procedures and internal controls. Assist with internal and external audit requests when required. Provide administrative and processing support to the Finance team as required. Meet all required processing and reporting deadlines. Maintain a high level of accuracy and attention to detail. Should you not receive a response within 2 weeks, please consider your application unsuccessful. Please refer to our website, , where all our active vacancies are advertised. IMPORTANT NOTICE By applying to this advert you hereby acknowledge that you have read and accept the following Protection of Personal Information ACT (POPIA) disclaimer: I hereby consent for Talented Recruitment to process my personal information as part of the recruitment process. Talented Recruitment shall take all reasonable measures to protect the personal information of applicants and for the purpose of this disclaimer \"personal information\" shall be defined as detailed in the Protection of Personal Information Act, Act 4 of 2013 (\"POPIA\").