Junior Project Manager

SUMMARY:
Our client based in Rosebank is looking for an experienced Junior Project Manager on a 6 months fixed term contract. The appointed Junior Project Manager will provide dedicated senior programme administration, coordination, governance, and reporting support across the programme and its associated workstreams. The role requires an experienced programme support resource who can operate with a high degree of independence, work confidently across multiple workstreams, engage senior stakeholders, and maintain disciplined follow-through across programme forums, governance routines, and delivery activities. The role will function as an embedded programme support capability, with responsibility for enabling delivery execution, strengthening governance discipline, maintaining integrated coordination, and ensuring reporting continuity across the programme. The resource will be expected to support the programme leadership team by ensuring that programme information is accurate, complete, current, and available for decision-making, escalation, and governance review.
A key feature of the role is the use of the Project Portfolio Office to support centralised project reporting. The Junior Project Manager will be expected to coordinate inputs from workstreams, maintain reporting discipline, follow up on incomplete or overdue updates, support data quality, and ensure that programme-level reporting reflects the current status of deliverables, risks, issues, dependencies, actions, decisions, and
milestones.

POSITION INFO:
Qualification and Experience Required:

• Matric
• Diploma or Degree in Business Administration, Project Management, Information Systems, or a related discipline is preferred.
• A recognised Project Management certification or short course, such as CAPM, PRINCE2 Foundation, Agile fundamentals, or equivalent practical training,
• A minimum of five to 7 years’ experience supporting project or programme administration within complex transformation, technology, payments, financial services, or operational change environments.
• Experience supporting senior stakeholders, governance forums, project reporting, and multi-workstream delivery environments

• Strong proficiency in Microsoft Office tools, particularly Word, Excel, PowerPoint, Outlook, and Teams.
• The candidate should be competent in maintaining trackers, preparing meeting packs, consolidating reports, managing document repositories, applying version control, and supporting programme planning tools such as Microsoft Project, Planner, SharePoint, or equivalent platforms.

• Provide structured administration and coordination support across the programme and its workstreams.
• Maintain programme routines, trackers, calendars, artefact repositories, and working documents in a manner that supports delivery discipline, management oversight, and timely execution.

• Coordinate governance forums, programme meetings, steering inputs, workstream sessions, and decision-making routines.
• Prepare agendas, consolidate packs, record decisions and actions, circulate outputs, and ensure that follow-ups are tracked through to closure.

• Support centralised project reporting through the PPO by coordinating reporting inputs, maintaining data quality, following up with workstream owners, updating agreed reporting fields, and ensuring that programme information is accurate, complete, and submitted within required reporting timelines.

• Maintain integrated trackers for actions, risks, issues, dependencies, decisions, milestones, and deliverables.
• Proactively follow up with owners, identify overdue or incomplete updates, and escalate items requiring management attention.

• Support the maintenance of integrated programme plans, milestone views, workstream schedules, and delivery calendars.
• Assist with tracking upcoming deliverables, governance deadlines, dependency dates, and key programme commitments.

• Engage with programme leadership, workstream leads, internal teams, suppliers, and relevant stakeholders to Memorandum coordinate inputs, resolve administrative blockers, obtain updates, and support clear communication across the programme.

• Support the preparation and quality review of programme status reports, dashboards, governance packs, management updates, and decision papers.
• Ensure that reporting content is consistent, evidence-based, and aligned to the centralised PPO reporting process.

• Maintain programme documentation in the agreed repository, apply version control, ensure naming conventions are followed, and support traceability of key artefacts, approvals, minutes, decisions, and sign-offs.

• Support administrative activities linked to supplier onboarding, purchase order tracking, timesheet follow-up, invoice support, and confirmation of deliverable sign-offs, where required by the programme.

• Support the programme team in ensuring that governance records, approvals, meeting outputs, reporting inputs, and supporting documents are complete, traceable, and aligned with applicable internal processes.