LICENSING ADMINISTRATOR

QUALIFICATIONS, EXPERIENCE, SKILLS AND KNOWLEDGE REQUIRED

▪ Grade 12
▪ A minimum of at least 3 years proven administration experience with emphasis on attention to
detail (Accounting background would be advantageous)
▪ A valid code 08 drivers’ licence is a prerequisite
▪ The ability to travel and sleep away from home is an inherent requirement of this job
▪ English, with a regional language would be advantageous
▪ Proficiency in MS Word and MS Excel.
▪ The ability:
o to focus on results through customer focus, managing work and planning
o to express potential through adaptability, initiating action, work standards and stress
tolerance
o to interact effectively through communication, building customer loyalty and trust and
managing conflict
o to achieve goals by contributing to team success and follow up

RESPONSIBILITIES OF THE POSITION INCLUDE BUT ARE NOT LIMITED TO
▪ Compile renewal applications ensure all supporting documentation is attached
▪ Distribute initial licence renewal notification with list of requirements to site owners 3 months
prior to submission deadline
▪ Request CIPC report confirming shareholding of Companies, for all renewals
▪ Confirm telephonically notice received for renewal and confirm meetings for the first 2 weeks
in the month of submission
▪ Prepare relevant documentation prior to site visit
▪ Facilitate updated photos, capture fingerprints and request ITC reports as required
▪ Liaise with site owners, accountants and SARS to ensure timeous receipt of Tax Clearance
Certificates
▪ Ensure all relevant documents are commissioned by a Commissioner of Oaths or certified as
an original copy
▪ Initial Quality Assurance on renewal applications
▪ Copy, scan and file applications for internal reference
▪ Attend to requests for additional information as requested by the Board timeously
▪ Maintain good relationships with all stakeholders (Site Owners, Accountants, SARS & the
Board)
▪ To ensure continuous compliance with internal and external Policies and Procedures and
Regulations with all related Regulatory Authorities
▪ To assist with licence compliance (change of ownership/renewals/additional employees)
▪ To capture fingerprints for new training delegates
▪ To ensure that the correct stock levels of controlled stationery, machine locks, keys and
employee cards are maintained (as required)
▪ General administration work associated with the department