LITIGATION SUPPORT & CASE FINANCE ADMINISTRATOR

SUMMARY:
LITIGATION SUPPORT & CASE FINANCE ADMINISTRATOR

BOLAND

MARKET RELATED, DEPENDING ON EXPERIENCE

POSITION INFO:
Minimum requirements: Matric essential; a paralegal, legal secretarial, or finance\/administration qualification advantageous 3-5 years' experience in a legal administration, litigation support, paralegal or finance administration role Exposure to medical negligence, personal injury or litigation funding environments strongly preferred Experience with banking platforms and bulk payment uploads advantageous Strong administration and document management, including drafting legal agreements from templates (fee agreements, mandates, SLAs, powers of attorney) Working knowledge of litigation practice, ideally medical negligence \/ personal injury (merits experts, court documents, settlement processes) Solid financial administration: banking uploads (CSV), payment processing, invoice verification, budget maintenance and reconciliation-style checking Proficiency with case management systems (Synaps or similar), MS Excel and Word, email, WeTransfer, and file-sharing\/imaging platforms (e.g. DICOM handling) Accurate, professional written English for legal and client correspondence CASE MANAGEMENT: Maintain and update attorney user matter lists and active matter lists received Approve or query new service providers created by internal staff and attorneys Request and manage confirmation and verification of bank account details Verify all expert reports, court documents and invoices uploaded by attorneys (first verification\/query), and upload those received by email Provide day-to-day support to all attorneys via email, WhatsApp and telephone CONTRACTS AND AGREEMENTS: Draft Fee Agreements, Directives, Mandates, Powers of Attorney and Service Level Agreements. Draft Finalisation Agreements for matters settled Follow up on all agreements sent; peruse and verify signed agreements and mark matters as running on the CMS CORRESPONDENCE AND MATTER PROGRESSION: Reply to all correspondence and follow up on progress reports across the cases matters Follow up weekly on matters on the financial year budget Handle client telephone calls and WhatsApps; send travelling requisition forms; verify amounts claimed and query discrepancies Instruct merits experts, arrange and communicate appointments, transfer document bundles, upload DICOM imaging files, and send letters of instruction to radiologists Follow up on outstanding merits reports, capital and costs Keep the finance department informed of incoming payments, matters at risk, and matters that should not be financed FINANCE & BANKING: Work on budgets for the current financial year through to 2035 Upload weekly banking CSVs; download Customer Transaction Reports for each payment; submit banking for approval and prepare ordered banking bundles for the finance department Track counsel's invoices for payment within 90 days; attend to wallet payments Load settlements, interim payments and client payments; request settlement figures from the discounting provider on finalisation Download, save, merge and upload invoices across the case-funding product lines for finance Attend to queried invoices and outstanding-payment queries; send proof of payment to attorneys and clients Meticulous and detail-obsessed Highly organised and systematic An assertive and confident communicator Discreet and trustworthy in a highly pressurized work-environment Consultant: Stephnie Taljaard - Dante Personnel Cape Town Apply via our website If you do not hear from us within 5 days, please accept that your application was unsuccessful