Lead Document Controller

SUMMARY:
Our client is urgently looking for a Lead Document Controller in Gauteng.

POSITION INFO:

Minimum Requirements:

• 10 years’ experience in electronic document management systems within an EPCM project management environment with at least two major construction contracts completed from inception to commissioning and handover
• MS Office experience
• SharePoint experience
• ProjectWise experience
• Experience with e-document repository systems, project document filing systems / structure, project documentation handover to client process

Key Performance Areas:

• Accurate and up to date capturing and filing of all project documentation per approved project filing structure
• Generate accurate document audit trail reports
• Accuracy of documentation description and storage on e-filing system
• Accountable for location of documents at all times
• Generation and management of project documentation templates
• Training of project team members in the correct use of the e-filing system
• Monitoring of deviations from the e-filing procedure and taking timely corrective action
• Maintenance of project asset register

Duties and Responsibilities:

• Ensure all project documentation is correctly numbered and recorded as per approved numbering procedure
• Ensure that drawing numbers are allocatedand registered
• Ensure project documents / drawings are released and distributed under cover of a Transmittal Note
• Ensure audit trail exists for all project documentation / drawings
• Prepare Document Control reports
• Ensure that all Incoming and Outgoing project documentation is controlled and recorded
• Ensure that documents for Internal squad-check and External review are issued and recorded
• Ensure that all documents are correctly filed
• Provide support to all Project participants in adhering to the Document Control procedure
• Ensure that Administrative tasks including filing, copying, etc. are executed as required
• Liaise with contractors (i.e. their appointed person for handling documentation ) on day-to-day Document Control related issues and provide focal point for contractor Document Control related queries
• Prepare all Engineering, Procurement, Construction and Management documentation for archiving
• Set up and maintain Distribution Matrix
• Maintain confidentiality of documentation
• Manage the electronic sharing and/or transfer of documents and data to Internal and External Clients
• Any other Document Control related task as delegated by the Project Controls Manager / Project Manager
• Prepare list of duties and schedules for the driver and manage accordingly
• Supervise and ensure the stationary control procedures are being adhered to and are functioning properly
• Ensure that all stationery, binding and printing is captured for billing purposes
• Ensure that the project asset register is maintained and updated regularly

NB! This job is now closed. You can apply for other jobs by uploading your CV.