Lead Document Controller

Recruiter:

Keystone Project Recruitment

Job Ref:

JHB001538/JHD

Date posted:

Monday, July 26, 2021

Location:

Johannesburg, South Africa

SUMMARY:
Lead Document Controller (Contract) for the Mining & Minerals Division

POSITION INFO:

Main Purpose of the Role:

Project team management, including timecard approving
Creating a Project Document Management Plan
Implementing a Project Document Management Plan
Project site and documentation audits
Weekly project reporting
Client interfacing
Attending Project progress - vendor kick-off- and client interface meetings.
Work on either a single major project and / or provide planning support to several smaller projects and studies to compile and coordinate the smooth running of the company projects and studies’ applied company document management system and Sharepoint document systems, in support of the relevant project/study managers.
Work in a manner that supports and enhances the company of:

Delivering on promises
Developing full potential
Doing the right thing.

Key Responsibilities and Accountabilities:

Projects and Studies – includes the relevant duties below as agreed per project and / or study:

Follow all company work procedures and practices.
Wherever possible, suggest areas of improvement and the implementation thereof to company and project management.
Register and transmit internal, vendor and client documentation for the project or study.
Check documentation to ensure that formats are to company standards.
Draw document control reports (if available and required) from the applied company or project document control system.
Maintain a document register.
Print and copy drawings and documents as directed.
General filing.
Archiving of electronic and hardcopy documentation relevant to the project / study.

Detailed Convero knowledge
Detailed SharePoint user knowledge
Fully computer literate with respect to Microsoft Office software
Communication and teamwork
Distribution of all company documents within 1 working day of receipt.
Distribution of all vendor documents within 2 working days of receipt

Qualifications

Tertiary qualification
Matric

Knowledge, skills and experience:
A minimum of 10-years’ experience on projects
Knowledge of MS Office
Knowledge of SharePoint
Knowledge of Convero
Knowledge of Adobe
Experience of working and managing at least 2 different Electronic Document Management Systems
Communication skills – both written and verbal
Reporting skills
Exposure to international projects
Working knowledge of the Project Management Body of Knowledge, (PMBOK)
EPC/EPCM experience in either a consulting or construction contractor environment
Knowledge of Convero

Personal attributes:
Effective communication and interpersonal skills
Strong team player
Ability to work in a high-pressure environment, pay strict attention to detail and ensure the accuracy of the outputs.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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