Legal Administrator

 

Recruiter:

SHARON NUROCK RECRUITMENT CC

Job Ref:

DUR002200/SN

Date posted:

Tuesday, August 24, 2021

Location:

Durban, South Africa

Salary:

R500 000 per annum maximum - depending on suitability


SUMMARY:
Our client, a national manufacturing company, currently seeks a Senior Legal Contracts Administrator, to assist and support the Administration Manager on legal and contractual requirements for the division to ensure that all requirements are timeously met.

POSITION INFO:

Minimum Job Requirements:

  • B.Com (Law) or LLB incorporating Commercial Law & Corporate Governance or equivalent.
  • Minimum 3 years’ commercial experience in a similar role.

Key Performance Areas:

Establishing Legal Requirements:

  • Draft legal agreements.
  • Develop new legal agreements, including drafting bespoke agreements.
  • Final review of master legal agreements which have been populated with contract details and/or proposed amendments from the business units and draft legal response to third parties.
  • Liaise with Corporate Head Office Legal department in respect of the above requirements, as necessary.

Reviewing and Approving Legal Agreements:

  • Review third party legal agreements (including but not limited to vendor agreements, quotations terms and conditions, confidentiality and non-disclosure agreements, indemnity forms, POPIA consent and data processing agreements) and provide timeous feedback.
  • Review legal agreements and identify commercial and legal risks.
  • Draft response to third parties on legal agreements reviewed and assessed and respond timeously to business units.
  • Review proposed amendments to master legal agreements by third parties and provide timeous feedback.
  • Review amendments to the group customer credit application by applicable customers in conjunction with business units and Corporate Head Office Legal department.
  • Review supplier credit applications in conjunction with the business unit, Procurement Manager and Corporate Head Office Legal department.
  • Direct liaison with Corporate Head Office Legal department in respect of the above requirements, as necessary.
  • Ensure that all approved contracts are signed in accordance with the divisions Approval Framework.

Reporting:

  • Communication of monthly and quarterly reporting deadlines for litigation report and bad debts register to business units in a timely manner to ensure all deadlines to Corporate Head Office are met.
  • Communication with External Attorneys appointed to obtain a quarterly update on litigation matters (or monthly update when deemed necessary).
  • Draft the monthly litigation report (including matters below threshold for Board reporting) for approval by Manager.
  • Draft the quarterly litigation report (and any further updates as required by Corporate Head Office Legal) for approval by Manager.
  • Final review of the quarterly contracts register for Board packs compiled by the Contracts Administrator for final approval by Manager.
  • Update the finance bad debt register with monthly progress on matters handled directly by the role.
  • Legal and divisional reports and updates, when necessary for approval by Manager.

Litigation:

  • Responsible for review and amendment of all legal correspondence concerning litigation matters.
  • First line liaison with Corporate Head Office Legal department and External Attorneys.

Intellectual Property:

  • Manage the Intellectual Property portfolio for the Division, ensuring that the Intellectual Property portfolio for the Division is accurate and complete.
  • Liaise with Company Secretary.

General Administration:

  • Ensure that outstanding agreements and agreements in progress are timeously followed up with business units to facilitate timely close out.
  • Provide up to date feedback on agreements to management.

Continuous Improvement:

  • Identify improvement opportunities and make recommendations for improvements.
  • Participate in Continuous Improvement initiatives.

Other:

  • Legal research of specific legal issues affecting the business and advise management on optimal legal position.
  • Draft legal letters, legal notices and correspondence.
  • Legal database records management.
  • Statutory information records management.


 

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