Legal Administrator

SUMMARY:
Our client, a national manufacturing company, currently seeks a Senior Legal Contracts Administrator, to assist and support the Administration Manager on legal and contractual requirements for the division to ensure that all requirements are timeously met.

POSITION INFO:

Minimum Job Requirements:

• B.Com (Law) or LLB incorporating Commercial Law & Corporate Governance or equivalent.
• Minimum 3 years’ commercial experience in a similar role.

Key Performance Areas:

Establishing Legal Requirements:

• Draft legal agreements.
• Develop new legal agreements, including drafting bespoke agreements.
• Final review of master legal agreements which have been populated with contract details and/or proposed amendments from the business units and draft legal response to third parties.
• Liaise with Corporate Head Office Legal department in respect of the above requirements, as necessary.

Reviewing and Approving Legal Agreements:

• Review third party legal agreements (including but not limited to vendor agreements, quotations terms and conditions, confidentiality and non-disclosure agreements, indemnity forms, POPIA consent and data processing agreements) and provide timeous feedback.
• Review legal agreements and identify commercial and legal risks.
• Draft response to third parties on legal agreements reviewed and assessed and respond timeously to business units.
• Review proposed amendments to master legal agreements by third parties and provide timeous feedback.
• Review amendments to the group customer credit application by applicable customers in conjunction with business units and Corporate Head Office Legal department.
• Review supplier credit applications in conjunction with the business unit, Procurement Manager and Corporate Head Office Legal department.
• Direct liaison with Corporate Head Office Legal department in respect of the above requirements, as necessary.
• Ensure that all approved contracts are signed in accordance with the divisions Approval Framework.

Reporting:

• Communication of monthly and quarterly reporting deadlines for litigation report and bad debts register to business units in a timely manner to ensure all deadlines to Corporate Head Office are met.
• Communication with External Attorneys appointed to obtain a quarterly update on litigation matters (or monthly update when deemed necessary).
• Draft the monthly litigation report (including matters below threshold for Board reporting) for approval by Manager.
• Draft the quarterly litigation report (and any further updates as required by Corporate Head Office Legal) for approval by Manager.
• Final review of the quarterly contracts register for Board packs compiled by the Contracts Administrator for final approval by Manager.
• Update the finance bad debt register with monthly progress on matters handled directly by the role.
• Legal and divisional reports and updates, when necessary for approval by Manager.

Litigation:

• Responsible for review and amendment of all legal correspondence concerning litigation matters.
• First line liaison with Corporate Head Office Legal department and External Attorneys.

Intellectual Property:

• Manage the Intellectual Property portfolio for the Division, ensuring that the Intellectual Property portfolio for the Division is accurate and complete.
• Liaise with Company Secretary.

General Administration:

• Ensure that outstanding agreements and agreements in progress are timeously followed up with business units to facilitate timely close out.
• Provide up to date feedback on agreements to management.

Continuous Improvement:

• Identify improvement opportunities and make recommendations for improvements.
• Participate in Continuous Improvement initiatives.

Other:

• Legal research of specific legal issues affecting the business and advise management on optimal legal position.
• Draft legal letters, legal notices and correspondence.
• Legal database records management.
• Statutory information records management.

NB! This job is now closed. You can apply for other jobs by uploading your CV.