Legal Assistant - Conveyancing & Deceased Estates

Duties & Responsibilities

• Provide secretarial and administrative support to the Conveyancing Department
• Assist with Conveyancing matters and Deceased Estates administration
• Dictaphone Typing - Perform accurate Dictaphone typing and document transcription from Directors
• Draft, prepare, format, and manage legal documentation and correspondence
• Liaise with clients, banks, municipalities, and relevant stakeholders
• Open and maintain legal files and ensure accurate record keeping
• Schedule appointments, manage diaries, and coordinate meetings
• Capture and update information on Ghost Practice and Lexis systems
• Ensure all legal documentation is correctly filed and processed within required deadlines
• Attend to general legal secretarial and office administration duties

Minimum Requirements

• Grade 12 / Matric
• Minimum 3 years’ experience as a Legal Secretary within a legal firm
• Exposure to Conveyancing processes
• Exposure to Deceased Estates administration
• Experience working on Ghost Practice and Lexis systems (advantageous)
• Dictaphone typing is essential