Legal Secretary

Recruiter:

G-Core Capital

Job Ref:

DUR000078/JG

Date posted:

Wednesday, November 26, 2025

Location:

La Lucia, South Africa

SUMMARY:
Legal Secretary - Litigation
Grade 12 with Paralegal or Secretary qualification and 3-5 years experience and own transport you can be considered for this position.
The candidate for this position will be successful if they are able to execute a variety of secretarial duties of a confidential nature. These tasks will include working with attorneys, paralegals, and other members of the firm with a series of administrative functions. Therefore, the candidate will have to have effective time managements and organisational skills coupled with the ability to be detail oriented.

POSITION INFO:

Functions

Maintain Partner(s) and/or Professionals’ diary including the coordinating and liaising with relevant parties with regards to meetings and to prepare all documentation for appointments and travel
Filing, organising, and maintaining documents, case files and law libraries
Opening and closing of legal files in accordance with the firm’s policies and procedures
Organise and maintain legal files in accordance with the firm’s policies and procedures
Assist in handling legal administration requirements
Assist in the preparation and processing of legal documents
Print all correspondence, pleadings and documents and file same in physical/ hard copy files
Ensure documents dispatched are accurate
Liaise with messenger/ driver
General office administration and management
Dictation typing
Thorough knowledge, understanding and experience in employment law.
Follow up with clients regarding payments and keep a log of all client contact.
Compile and submit weekly outstanding reports (payments from client and report to accounts department once a week)
Ensure compliance with FICA
Complete time sheets and capture time on CMS/Adarant.
Keeping track of attorney time records and billing
Monthly invoicing in accordance with Firm’s policies and procedures.

Requirements (Education and Experience):

Grade 12 (Matric)
Paralegal / Legal Secretarial qualification
Minimum of 3-5 years’ experience as a legal secretary within a law firm

Skills (Know-How Job Related Skills Required to Completed Activities):

Knowledge of CMS / Adarant
Knowledge of Microsoft Office Suite
Knowledge of Billback
Knowledge of basic numeracy and literacy skills
Knowledge of administrative and clerical procedures and systems
Knowledge of FICA

Behaviours (Interpersonal Skills Required to Complete Activities):

Communicate effectively both verbally and written
Promote collaboration across functional and geographical boundaries
Demonstrate the ability to anticipate and plan
Demonstrate customer focus
Constructive teamwork
Work with speed and accuracy
Honesty, reliability, and punctuality
Ability to take initiative
Be able to work under pressure, and occasionally after hours
Well organised and conscientious

Job Working Conditions:
Own transport essential
Mon – Fri | 08h00 – 16h30
On-site based in Durban

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