Legal Secretary

SUMMARY:
Legal Secretary - Litigation
Grade 12 with Paralegal or Secretary qualification and 3-5 years experience and own transport you can be considered for this position.
The candidate for this position will be successful if they are able to execute a variety of secretarial duties of a confidential nature. These tasks will include working with attorneys, paralegals, and other members of the firm with a series of administrative functions. Therefore, the candidate will have to have effective time managements and organisational skills coupled with the ability to be detail oriented.

POSITION INFO:

Functions

• Maintain Partner(s) and/or Professionals’ diary including the coordinating and liaising with relevant parties with regards to meetings and to prepare all documentation for appointments and travel
• Filing, organising, and maintaining documents, case files and law libraries
• Opening and closing of legal files in accordance with the firm’s policies and procedures
• Organise and maintain legal files in accordance with the firm’s policies and procedures
• Assist in handling legal administration requirements
• Assist in the preparation and processing of legal documents
• Print all correspondence, pleadings and documents and file same in physical/ hard copy files
• Ensure documents dispatched are accurate
• Liaise with messenger/ driver
• General office administration and management
• Dictation typing
• Thorough knowledge, understanding and experience in employment law.
• Follow up with clients regarding payments and keep a log of all client contact.
• Compile and submit weekly outstanding reports (payments from client and report to accounts department once a week)
• Ensure compliance with FICA
• Complete time sheets and capture time on CMS/Adarant.
• Keeping track of attorney time records and billing
• Monthly invoicing in accordance with Firm’s policies and procedures.

• Grade 12 (Matric)
• Paralegal / Legal Secretarial qualification
• Minimum of 3-5 years’ experience as a legal secretary within a law firm

• Knowledge of CMS / Adarant
• Knowledge of Microsoft Office Suite
• Knowledge of Billback
• Knowledge of basic numeracy and literacy skills
• Knowledge of administrative and clerical procedures and systems
• Knowledge of FICA

• Communicate effectively both verbally and written
• Promote collaboration across functional and geographical boundaries
• Demonstrate the ability to anticipate and plan
• Demonstrate customer focus
• Constructive teamwork
• Work with speed and accuracy
• Honesty, reliability, and punctuality
• Ability to take initiative
• Be able to work under pressure, and occasionally after hours
• Well organised and conscientious