Legal Secretary

SUMMARY:
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POSITION INFO:

ROLE OVERVIEW

Tshangana Attorneys Inc. requires an experienced Legal Secretary / Legal Administrator to support the professional staff in the efficient administration of legal matters. The successful candidate must have strong legal typing skills, excellent file administration capability, and working knowledge of estate administration, with some exposure to conveyancing practice. The role requires a highly organised and reliable professional capable of managing legal documentation, client communication, and general law firm administration in a busy practice environment.

REQUIREMENTS

• Minimum 10 years’ experience as a legal secretary or legal administrator.
• Proven experience in a law firm environment.
• Demonstrated exposure to administration of deceased estates.
• Basic familiarity with conveyancing processes.
• Strong legal typing capability.
• Good understanding of legal office procedures.
• Tertiary qualification as paralegal or in office administration will be an added advantage.
• Experience dealing with the Master of the High Court (preferred).
• Experience supporting litigation practices (preferred).
• Experience in estate administration and conveyancing support (preferred).

RESPONSIBILITIES

Legal Secretarial Support:

• Accurate legal typing of correspondence, pleadings, affidavits, agreements and memoranda.
• Drafting and formatting legal documents from dictation or handwritten notes.
• Preparing court documents and bundles.
• Managing document versions and maintaining professional formatting standards.

File and Practice Administration:

• Opening, organising and maintaining physical and electronic legal files.
• Maintaining proper file indexes and document management systems.
• Monitoring deadlines and ensuring compliance with court or statutory timelines.
• Managing incoming and outgoing correspondence.
• Maintaining client records and matter registers.

Estate Administration Support:

• Deceased estate administration.
• Preparing estate reporting documentation.
• Lodgement of documents with the Master of the High Court.
• Letters of Executorship / Letters of Authority.
• Liquidation and Distribution Accounts.
• Advertisements and notices.
• Correspondence with heirs, creditors and the Master.

Conveyancing Exposure (Basic Support):

• General administrative support to conveyancing matters.
• Preparation of supporting documentation.
• Liaison with conveyancers and clients.
• File management and document tracking.

Client and Office Administration:

• Professional handling of client communications.
• Managing appointments and consultations.
• Filing, scanning and electronic document management.
• Maintaining office registers and administrative records.
• General support to attorneys in the practice.

SKILLS

• Technical Skills.
• Excellent legal typing speed and accuracy.
• Strong Microsoft Word proficiency.
• Ability to format professional legal documents.
• Good knowledge of legal file administration.
• Familiarity with legal practice processes and documentation.
• Professional Competencies.
• High attention to detail.
• Strong organisational ability.
• Ability to manage confidential information.
• Ability to prioritise and work under pressure.
• Professional communication with clients and stakeholders.

Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.